Minutes from the General Meeting, August 2023

by pagodapacers

General Meeting Minutes

Date: August 10, 2023

Time: 7 p.m.

Location: Mohnton Fire Company

Treasury Report – Shaun Luther—Account balance is at 135% of target. Grings Mill race expenses listed. Wine and cheese social expenses will be coming in.

Races:

  • Grings Mill 5K and 10K (concluded for 2023) – Jason Karpinski – Total revenue of the race was discussed.  Some expenses varied (increased) this year. There were 233 registrants this year versus 236 last year. 200 people actually ran the race each year. $302 was donated from participants to Opportunity House. A motion made to contribute an additional $398 of club funds to make an even $700. The motion was seconded and approved by the membership present. The remaining amount left for contribution will be used to fund the annual scholarships.
  • Blues Cruise 50K (Sunday, October 1, 2023, at the Dry Brooks day use pavillion) – Mike Whalen – meeting with Elaine Cook every 2 weeks for race planning. They will have a meeting with the captains of the aid stations. Current registration stands at 144 runners from 10 states. An online swag store is being planned. Volunteers are needed the entire month of September, and, of course, on race day. All volunteers must sign up on “UltraSignup – Blues Cruise 50K” in order to keep track of everyone, and assign people where additional help may be needed. (Note: Volunteer swag will be given only to those who have signed up and helped. No registration = no swag.) This event is an RRCA Regional 50K Championship, which comes with some benefits. The event is also a Trail Sisters approved race. Mike is talking to Holiday Inn to about reserving a block of rooms. Planning some more spectator-friendly events. Fire –police doing Old Church Rd crossings. There will be scheduled trail maintenance throughout September (Kincaid, Beane, Demsko, Whalen). Saturday, Sept 30 will be the trail marking. Mike is looking for a Strava map of the lake—please forward it to him if you have one. Training runs being planned. September 10th is a long run on the Blues Cruise course. 
  • Oley Valley Country Classic (Saturday, November 4, 2023) – Lenny Burton – a few registrations so far. Food truck committed 
  • Shiver by the River 5K and 10K (12/10/23, 1/14/24, 2/11/24, & 3/10/24) – Sue Jackson – online registration is open. No mailings this year. But you can print out the online application and mail it in. Swag this year is a runner’s towel. 
  • Jr. High Cross Country Fall Invitational – Saturday, October 21, Tom Chobot – needs about 10 volunteers on this day

Committee Reports

Social Committee:

  • Brittany Harris – Wine and Cheese Party, The Barn at Cacoosing (Saturday, September 16) – need some volunteers. Tickets would have to be purchased on line. No money accepted at the door—can purchase on-line that evening. (Will be the same format for the Christmas Party.)

Community Service

  • Weekly runs – Matt is coming back soon! Lisa D. is having the WNR after the boat launch. “Dip off” for cool prizes.
  • Trail Maintenance – Mike Whalen – Blue Marsh, the large tree down on the ski slope taken care of. 
  • Horseshoe trail – Shaun Luther – the Horseshoe trail organization may be willing to purchase a heavy duty weed whacker or some other piece of equipment; would come in very useful for trail maintenance. Shaun will look into this further
  • Long run, August 19, at Rocky Park near York; 5 or 10-mile loop
  • Race Mates – this Saturday have a race with 3 athletes. Have been busy this season planned.

Old business

  • MeetUp app – will hold off on posting on MeetUp until people’s homes are not being used for the social gathering after WNRs. Likely to start in the fall.

New business

  • Pacer-branded pop-up canopy tent for use for ‘whatever’ will be purchased – races, events, etc. Two logo selections – looking for vote of preference.
  • Step and repeat background wall (i.e., a large photo backdrop with the club’s logo) to have pictures done will be purchased. Jane Setley recommended getting a replaceable roller style, so that it can be changed out as needed.
  • Michelle also considering purchasing handheld waterproof signs with the Pacer logo – useful for holding and using in photos.

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