Minutes from the General Meeting (August 2020)

General Meeting Minutes

Date: August 13, 2020

Time: 7 p.m.

Location: Via Zoom

Treasury Report – Shaun Luther—Balances are 121% of target, in good shape. There is no income coming in, and expenses are limited to refund checks, scholarship checks, and the check for $1500 for Special Olympics.

Races:

  • Charlie Horse Half Marathon—Shaun Luther—no input (still too early to start planning).
  • Run for the Ages 10K Trail Race—no input
  • Grings Mill 5K and 10K—Laura Yoder—no input (although this year’s race would have been flooded out again due to the storm).
  • Blues Cruise 50K—all refunds were done, according to Shaun. Steve states there may be some sort of ‘fat ass’ on this weekend. There is a lot of maintenance being done on the property, so more to follow on this.
  • Oley Valley Country Classic—Barry Goodhart and Lenny Burton—They are having a difficult time hosting the race, especially with losing the location venue. But canceling this year is a difficult decision as well. The township is not issuing any permits at this time. Steve suggests an event with Strava on a preset course, and others can run the marked course for no charge, no awards or swag, on the same weekend (or over 30 days). Lenny is supportive of the idea, but is not familiar with the details of Strava. It would be a 10-miler and/or the 5K. No trespassing on the OVYL field at this time, so will consider an alternate start/finish location, such as the high school. (Since the meeting, Lenny has posted details on the Pagoda Pacer Facebook discussion page.)
  • Kris Kringle 5-miler—Polly Corvaia—would like to do the race for 200 runners, and change location from 4-H Center to Reading Fairgrounds Pavilion. Either venue is ok with holding this and are flexible with any change of plans. At the fairgrounds, there can be a large area for the start. Polly would possibly like to run the course entirely on the fairgrounds (a cross country course), and do two laps, for about a 4-mile race. (Considering some road to keep runners from lapping other runners.) Registration would be on-line only, and food would be very limited. Masks to be worn as designated by the club. Entry fee would be reduced. To avoid having to place a large hoodie order, a limited number and size of hoodies would be sold separately on the day for approx. $20, on a first come, first served basis. Check for 2019 donations will be going out soon, but the race is unlikely to make a contribution for 2020. 
  • Shiver by the River—Sue Jackson—The directors are thinking hard about trying to do this. Still a go as far as Muhlenberg Township is concerned. All volunteers to wear masks/gloves. Limited access to the farmhouse, no congregating inside, access for registrants would be in one door & out the other. No paper apps or day-of registration. Up to 200 runners and the race could still stay within current guidelines. Possibly staggering the 5K and 10K race start time this year, and have people commit to one race or the other this year—not having the usual flexibility to decide mid-course. No soup or bagels served; any food would be pre-wrapped and on a table for selection and to keep people moving. And maybe use one of the pavilions to spread out. The race app will contain the standard disclaimer for COVID screening. Trying to figure out the awards and trophies. Please share thoughts, if you have them. Already has the awards ordered, and can be saved for the next year in case this year doesn’t work out.
  • Jr. High Cross Country Fall Invitational—Tom Chobot—The season for high school events is still quite fluid. Tom can wait for a while to see what will happen, as planning comes together quickly—lots of cross purposes between the state and the PIAA, so the season is still up in the air.

Committee Reports

Social Committee:

  • Wine and cheese mixer is officially canceled for this year. Thanks to Karin for her efforts, though.
  • A small group gets together on Tuesday nights at Nolde for a run, if anyone is interested.

Community Service:

  • Weekly runs—These have been pretty well attended, despite the weather. Safety precautions have been adhered to, and no incidents to report.

Old business:

  • Venues for in-person meetings. Some areas were discussed with outdoor pavilions or large spaces. Suggestions are welcomed.

New business: None.

Minutes from the General Meeting (June and July, 2020)

General Meeting Minutes

Date: June 11, 2020

Time: 7 p.m.

Location: Via Zoom

Treasury Report – Shaun Luther—Balance at 129% of target. No real expenses. Still waiting on few sponsorships checks. Only a little to report—no expenses for races or meetings.

Races:

  • Charlie Horse Half Marathon—Shaun Luther—all refunds were sent for this race. Still waiting on refund for music license. Sent an email on the day of the race to everyone who had registered. Libby sent a note to everyone who donated to the charity and did not take a refund. They collected a few hundred dollars from these donations. On May 23rd (the planned day of the race) at 9 a.m., Charlie ran the race, so we can say that it happened this year, a 23-year streak. Thanks for Charlie doing that. 
  • Run for the Ages 10K Trail Race—Donna Hey—Ted Andrus is donating the airline tickets to Nolde (these tickets are good for a year). There have been donations of registration fees as well. Donna is going to consider some sort of raffle or money-raising activity to sell the tickets. Next year’s race is reserved for June 21, 2021, the last Sunday in June.
  • Grings Mill 5K and 10K Run—Jane Setley—canceled for 2020, no other no update.
  • Blues Cruise 50K—Dan Govern—Mike spoke to the Army Corps of Engineers, they are following PA guidelines for group gatherings. Berks County is in the yellow phase, green would limit us to 250 people. This would limit runners to 200, to include spectators and volunteers. Choices are (1) limit race to 200 people. Questions remain about aid stations and end-of-race meal. (2) Cancel race altogether this year. (3) Run some fat-ass style. 
  • Oley Valley Country Classic—Barry Goodhart—Concerned about a resurgence still, so no definite plans yet.
  • Kris Kringle 5 miler—Polly Corvaia—The race can’t be run through Gring’s Mill this year, due to the closure of events at all Berks County parks through the end of 2020. Polly has biked a new course, but did not really like it. She is considering an out-and-back course that would turn around at Reber’s Bridge—this would make fewer road crossings. But suggestions on this are still welcome. Door prize suggestion welcomed, so we wouldn’t have to count on SW tickets. Considering 5, $100 gift certificates for vendors who are at the race. The hoodies, she uses Jackie from Mt View graphics. Will leave the year off, so can be used next year in case. This would be a big purchase coming up mid-summer. The awards are ordered, but can be used for next year. Suggestion made to push the race to the first week of January to perhaps run the original course—but Polly says that new event applications in the parks are not being accepted until Spring 2021. 
  • Shiver by the River—Sue Jackson—no updates
  • Jr. High Cross Country—no update.

Committee Reports

Social Committee:

  • Wine and cheese—moved to August tentatively.
  • The pair of flamingos are making their way around the area, and photos are being put on Facebook

Communications Committee—Jon Durand—no update

Community Service

  • Weekly runs—The club will consider the RRCA guidance. They will support our club if we follow their guidelines. The club will eliminate the post-run hosting events this year.

Old business: None

New business: The executive board will review a phased-in approach to restarting the weekly runs and races.

General Meeting Minutes

Date: July 9, 2020

Time: 7 p.m.

Location: Via Zoom

Treasury Report – Shaun Luther—Balance is 127% of target. Money has been spent on 12 months for parking the trailer at Storage World, and we got one month free, and also some registration fees. Refunds were made for the Grings Mill and Blues Cruise races. Shaun applied for music fee refunds for some races, but has not heard about any of his requests (about $260/race). Getting rebates for insurance race fees was brought up. This has not been automatic (such as with an individual’s car insurance), and Shaun will bring this up at renewal time.

Races:

  • Charlie Horse Half Marathon—Shaun Luther—no update at this time. 
  • Run for the Ages 10K Trail Race—Donna Hey—reserved the date for 2021. Still having some difficulty tracking people down from this year to refund their registration fees. Donna wants to know what to do about how to handle these stragglers. The Club will leave it up to the race director to determine about the refund or application to the next year of registrations for their races.
  • Grings Mill 5K and 10K run—Laura Yoder—canceled for this year. Shaun has sent the refunds to the registrants.
  • Blues Cruise 50K—Dan Govern—canceled for 2020. About 40 registrants took a credit for next year, and Dan has about 8 left to determine how to handle their registration fees.
  • Oley Valley Country Classic—Len Burton and Barry Goodhart—No date set yet, and will determine by mid-August whether or not to have the race. It is still to be determined if Oley Township will allow the race to be run, or if OV Youth League will have any participation with the race. In keeping with the Club’s recommendation to make a determination about holding any race about 75 days out from the race, a decision will be made by the next meeting.
  • Kris Kringle 5 miler—Polly Corvaia—Based on current guidelines imposed by the state for group gatherings, her race would be limited to 150 runners, which accounts for an additional 100 volunteers and spectators combined. The Kris Kringle is usually one of the largest races for the year in the county. This would be challenging, but Polly will consider what can be done with these parameters. Currently Berks County owned facilities have canceled all invents on their grounds through 2020, and are not taking new reservations until next Spring.
  • Shiver by the River—Sue Jackson—the race directors have spoken together about the RRCA and club guidance. They continue to get together about what can be done to stay within guidelines and hold a worthwhile race, considering the number of months involved in the races, and the planning for each event. This continues to be in discussion.
  • Jr. High Cross Country—sent by Tom Chobot—he hasn’t really done anything for this yet. The youth leagues are still trying to figure out the fall schedule and coaching is still going on. He will continue to monitor the situation.
  • **Race director message from Steve McGuire, based on Executive Board meeting—took an approach that the RRCA recommended: focus is on safety for the volunteers and runners. Limit race sizes to 150 runners (in green status, limited to 250 total at the gathering). We understand that this may cost the club money if the race is run with this limited participation, but the club will consider being a steward of the race to be important as well. The directors should maintain prudence of expenses, and any race would be scaled back with swag and food. Some of the races have been canceled due to reasons beyond the clubs control, such as the location owners canceling activity at their site. Swag and awards—decreasing or eliminating swag and awards should be considered, and staying away from year-indications on the swag. Continue with race planning until about 75 days out, and then make decision within that time. If there are particular concerns, such as ordering the hoodies, bring them to the attention of the directors. The Club will stay away from virtual races. Registration—no day-of registration. Addition to the registration forms will be the risk of exposure to COVID-19. For races using Run SignUp, this disclaimer can be acknowledged during the on-line registration. Making sure that people are well on the race day would be a challenge, but could also be put into a disclaimer. Packet pickup—various options, we will try to see the best practice. No awards post-race to eliminate gathering. Suggestion for gift certificates as awards. No food provided at events. Aid limited to closed containers or the runner to provide his/her own item. Convert to chip timing to eliminate the hands-on activity at the finish line. (Ron Horn has capacity for this). Stoudt’s 10-miler is coming up; a race in western PA also coming up, so the club will look at how these events are handled. Currently, as we interpret the PA guidelines, we would have masks at the start, have the OK to pull the mask down for the race, and then put the mask back on for end of the race.

Committee Reports

Social Committee:

  • Wine and Cheese is still possible, but does not have a formal date currently.

Communications Committee—Jon Durand—continues in his activities with this.

Community Service—Donna Hey—there are 2 opportunities to volunteer with Nolde Forest. They have trail maintenance on the second Saturday of the month, so people can do that. They also have an adopt-a-trail campaign, and you can be a steward of the trail and report any issues with its condition (some trails have already been adopted).

  • Mike Whalen has been having some fun with the chain saw and felled trees. Also Shaun has been doing as well.
  • Weekly runs—Matt Brophy has been helping out with the liability forms. The club has had two WNRs so far, and no issues reported. Good attendance so far, considering the heat and the rain.

Charity Committee—no report

Membership committee: Dee’s role is in helping out with getting people interested with joining the club. Hopefully Dave Gallen will continue in his role on the membership team (although his usual post as greeter and dues collector at the annual Christmas Party is still TBD based on the event being held).

Old business

  • The club would still like to donate to the charities that it supports in the races. So a motion was made to donate to Special Olympics ($1500) and the Friends of Nolde Forest ($1500). Second received, and the motion was approved by the members present.

New business

  • Blind Hartman’s Tavern is closing. So the club will be looking for another venue to hold its in-person meetings when those resume. Any ideas of a venue, please mention to Steve McGuire.

Minutes from the General Meeting (May 2020)

General Meeting Minutes

Date: 5/14/2020

Time: 7 p.m.

Location: Online via Zoom

Treasury Report – Shaun Luther—account is 130% of target. Shaun shared the monthly report with the board of directors, as copies could not be handed out in person at the meeting. He has requested an extension to file taxes—which he does every year. The finances are ok, due to the buildup of the “rainy day” fund. Ongoing expenses for the club have dropped, such as the food at the meetings and no social activity expenses. We have very few ongoing expenses; one is the cost of trailer parking. There was a questions about the expenses of charity contributions that are usually made from profits from the races. The club will wait until more is known about the COVID situation and its impact on club finances. 

Races:

  • Charlie Horse Half Marathon—Shaun Luther—Canceled for this year, as previously noted. Only about $100 has been spent. Shaun is trying to get back the music licensing fee. Some registrants chose to convert their fees to contributions to the Special Olympics, but only a few.
  • Run for the Ages 10K—Donna Hey—The race will be canceled for this year. At this time, Nolde is not allowed to have groups at the park. Donna does not want to transition to a virtual race. She only had 10 registrations, so far, and had spent about $175 for the application printing.  Donna will discuss with Ron what he wants to do. No swag purchased, or Nolde pottery prizes done. We have the airline tickets, though, and still need to decide how to handle this. Donna will discuss further with Ted Andrus.
  • Grings Mill 10K and 5K Run—Caroline Hill—Everything at Grings Mill is canceled for the rest of the year, so the race will not be run this year. They are refunding the registration fee. The only expense is for the applications that have been purchased, and the music license fee, so she will request a refund.
  • Blues Cruise 50K—Dan Govern—still planning to hold this event on October 4, 2020, and has permits from Blue Marsh. Dan will discuss in the next few weeks with the Corps about whether or not the race can occur. Mike will reach out to Blue Marsh. No money has been expended, but there is still time. Not looking good at this point, but initial planning will proceed according to the usual timeline. Dan may consider a lower cap number for registrations. Or run it as a fat-ass style for a much lower number of registrants.
  • Oley Valley Country Classic 10 mile and 5K—Len Burton—No date established at this time. Still looking to collaborate with the Motorcycle Club to host, instead of the Oley Valley Youth League. The course would be the same, with a different start/end point—perhaps with some alterations to the swag, etc. No expenses accrued at this point. Could be a no-frills event.
  • Kris Kringle 5 miler—Polly Corvaia—still planning to hold in December. About $500 spent for gnomes that have been purchased. Hoodies still not ordered. Still have a few months to really decide on this. Permits start in September.
  • Shiver by the River Series—Sue Jackson—not much has been done, no money down yet. Temple Fire Company is reserved though for the final date in March 2021.
  • Jr. High Cross Country Fall Invitational—Tom Chobot—very easy to do. Whether or not it will be held is still up in the air.

Committee Reports

Social Committee:

  • Wine and Cheese Party at the Pagoda is canceled—Dee tried to brainstorm some sort of social event. Jane mentioned people still getting dressed up and taking a picture. 
  • Still trying to maintain a connection. Ideas were a scavenger hunt, “letterboxing,” posting a flamingo(s) in someone’s yard to have sort of a game of tag. Look for more information on the Facebook page.

Communications Committee—Jon Durand—has kind of fallen off, but would like to do something. 

Community Service—no report

Charity Committee

  • Scholarship committee: Reviewed applications remotely this year. 16 applicants. Committee has made selections and announced the four recipients.

Membership committee: Dee will be added to the e-blast access on Run Signup, and Jon Durand will help to get this started for membership updates.

Old business: No updates

New business:

  • Jon Durand may try another WaWa challenge. When will be a good time to do this? He has support from Wawa when we are ready.
  • The club will watch for races in the surrounding states to see how those are opening up. The liability of the club is a consideration when deciding to restart events.
  • Karen Rule–Reading Radsport is having a virtual “uphill’ race—bike and running—to support charities. Shillington Eye Associates is matching funds. See their web site for further details.

Minutes from the Race Director Meeting (April 2020)

Race Director Meeting Minutes

Date: April 16, 2020

Time: 7 p.m.

Location: held via Zoom

Present: Steve McGuire, Polly Corvaia, Jane Setley, Caroline Hill, Sue Jackson, Lenny Burton, Mike Yoder, Laura Yoder, Dan Govern, Georgine McCool, Jon Durand, Karen Rule, Lisa Domeshek, Shaun Luther, Caroline Hill, John Thompson, Libby, Tiffany, and Ellie Alderfer

Treasury Report – Shaun Luther—we have enough money in the account due to reserving 3 years of baseline funds, so the club is stable for the foreseeable future with the races being on or off.

Races:

  • Charlie Horse Half Marathon—Shaun Luther—Charlie Horse and Dirty Pony are canceled this year. Registrations had essentially stopped due to uncertain conditions. There is a small amount of money available for Special Olympics. A small amount of expense has been spent on the non-refundable facility fee, and Shaun is trying to get a refund from the music licensing fee. The horse shoes are ready for painting for the 2021 race.
  • Run for the Ages—June 28, 2020, no input from the race director. Polly is questioning whether the pandemic will affect the airline tickets dates that are good for one year from the race in June 2020. Steve is not sure of the work being done at Nolde—he will reach out to Donna Hey for an update.
  • Grings Mill 5K and 10K, August 2, 2020—Caroline Hill—about 8 entries so far. Permits are paid. Caroline has not been in touch with the park about the date. The shirts will likely not have the year on them. The prizes will be a painting of the Red Bridge on slate. The logo creator and design will be changed. Not too much has been invested in the race, so far. Likely to decrease sponsorship requests for prize giveaways due to the financial status of businesses.
  • Blues Cruise 50K, October 4, 2020—Dan Govern—still in planning phase, has 51 people registered. Has the permit and pavilion reserved. Not really into his planning phase yet which starts in June. Swag will not be on the scale of last year.
  • Oley Valley Country Classic, November __, 2020—Lenny Burton—thinking of not having a race this year … with so much up in the air with the location determination and the conditions, Lenny may reconsider in June. He has not heard back from RMC about using their location. 
  • Kris Kringle 5-miler, December 27, 2020—Polly Corvaia—hold on ordering the hoodies. There is time to make decisions later in the year for the race.
  • Shiver by the River Series, December thru March 2021—Sue Jackson—Has already booked Temple fire company for the 2021 date, due to foresight of all the event cancellations that will need to be rescheduled.
  • Berks County Jr. High Cross Country—no update on this currently.

Other updates:

RRCA emails and guidance: Question—Have people been getting the monthly email from RRCA? Mostly no, we are not. RRCA recommended to cancel runs and races at least for the next 60 days—thru the end of May. Also recommended to avoid a virtual race, as to not have people congregate to popular places.

The club will consider when to get the runs back on, and, separately, when the post-run social dinners or gatherings will resume once the runs have started.

Steve McGuire recommended having “dateless” swag for this year, and move the swag to another year if not used in 2020.

Charity support issues: find out something creative that people are doing to continue charity support, and try to be creative with ideas if races must be canceled in the traditional sense.

Thanks to Mike Whalen for allowing the club to host this meeting via his personal Zoom account.

Minutes from the General Meeting (March 2020)

General Meeting Minutes

Date: March 12, 2020

Time: 7 p.m.

Location: Blind Hartman’s Tavern

Treasury Report – Shaun Luther—133% of target. Not all of the Shiver proceeds have been processed, and a few sponsors still need to pay. In order to make sure he isn’t the only person with access to the financial data, in case something unexpected should occur, Shaun plans to back up information on a thumb drive and give to some executive board members.

Races:

  • Charlie Horse Half Marathon—Shaun Luther—The course may need trail maintenance closer to the race. The logging, now completed, had destroyed the trail at one point, but most of it was recovered in the post-logging clean up. But there may be some maintenance needed once a few weeks have settled the area. Also, Shaun will need volunteers for the horse shoe painting once they are ready.
  • Run for the Ages 10K—Donna Hey—12 or 13 registered so far. Donna has paper apps ready. She still doesn’t know about the parking lot situation. Right now, there are a few trees down on the trail.
  • Grings Mill 5K and 10K Run—Caroline Hill—She is having trouble getting the logo drawn for the shirts, so she is looking at other options for someone who can do this. Awards: they will be hand-painted slates with a picture of the red bridge.
  • Blues Cruise 50K—Mike Yoder—things on track. Permits are in. 
  • Oley Valley Country Classic—Lenny Burton—He and Barry are evaluating options to change the venue and the date to coincide with the Oley Valley Apple Fest (Oct 11). New course isn’t quite as runner friendly, due to some running on the main road. The club membership wasn’t too keen on the date change, but the Oley Fairgrounds proposed location was supported. The vibe of the OV Youth League seems to have changed to one that is not as supportive of our race. Lenny is looking into the motorcycle club as a community support group. Lenny is putting out feelers for an additional race director. The amount from 2019 donated to the OVYL is corrected to $3300.00.
  • Kris Kringle 5-Miler—Polly Corvaia—John Thompson and Lisa Domeshek will assist as race directors.
  • Shiver by the River 5K and 10K Series—Sue Jackson—another series down!! The surveys did not have anything reported or suggested that was a major surprise or request for change. Sue will look at different pricing (increasing) for the series, and some suggestions were given. A no-shirt option will be available next year. Contact Sue if you have any thoughts on next year’s plan or pricing.
  • Race director comments—Jon Durand—The Pacer logo should be on all race applications. Georgine McCool suggested having specific shirts or other identification to wear for a person or people who runners can go to with questions at each race event.

Committee Reports

Social Committee:

  • Pacer Palooza weekend: All events held: Wally Ball, Reading Royals Hockey, and the Oley Valley run were well attended and enjoyable.
  • Discussion of the summer picnic—ideas needed for venues. Cacoosing Meadows in Spring Township has had issues with flooding. Suggestion made for maybe a place that has pool, such as Wilshire Pool, also in Spring Township. If someone has a suggestion, then please share with the group.
  • Wine and cheese party—Karin Long—Saturday, June 20—at the Pagoda (same day of the Duryea Hill Climb), from 6 to 9 p.m. Karin will contact some wineries about participating, and she is working with Brandon about beer options. (Happy 5th Birthday to Liam.)

Communications Committee—Jon Durand—He is looking for photos to put on the Instagram. socialmedia@pagodapacers.com

Charity Committee

  • Scholarship committee—Beth Kohl—She has received a good number of applications this year, about 15 or 16. The team will review and have a recommendation for the April meeting.

Membership committee: Dee Koutsourais-Ganster—She has been trying to look at gaps in our membership needs, and she would like to increase partnerships in the community, such as with Fleet Feet and Girls on the Run. She also is looking for ways to increase our visibility in the high school area. Several ideas discussed, but more are always welcome. She recommends that club members make an effort to wear Pacer gear to races.

Old business

  • The new Pacer logo stickers and magnets are available. 
  • There continues to be a need for better branding of our races and events. Also, the club has been missing a banner for a few years.
  • Meeting notes from the Executive Board—There was mention that these have not been made readily available. Steve noted that he did write about the board meeting in his President’s letter following the board meeting. But it was agreed that this could be addressed better in the future.
  • The club received a hazard analysis from the Army Corps regarding Blue Marsh, in case, a volunteer working there wants to review it. Any volunteers should remember to record their hours.

New business

  • The annual Berks County high school cross country championship held in Kutztown that Tom and Gwen Chobot organize—They will not be organizing this again in the Fall. The organizer would like to continue Pacer involvement, so he is looking for a volunteer to do this.
  • Jane Setley is investigating an internet site or store to let members purchase Pacer gear that has a variety of options and price points. This would be a continually available option, not a one-time run that has to be coordinated for ordering and delivery. 

Minutes from the General Meeting (February 2020)

General Meeting Minutes

Date: February 13, 2020

Time: 7 p.m.

Location: Blind Hartman’s Tavern

Guest speaker—Brianna Treichler—Park Ranger, Natural Resource Specialist, USACE Blue Marsh Lake, is the partnership and volunteer coordinator for Blue Marsh. She thanked the Pacers for our trail system maintenance. Blue Marsh is doing a major trail improvement project and trying to make the trails more accessible to all levels of ability. They have a partnership with BAMBA and Trail Solutions, a professional trail management company who have made best-management practice recommendations. The initial focus is on the lower trails, from the Day Use area to State Hill. They are trying to make trail improvements, not take things out, unless the section is not repairable. Also, the plan is to create smaller loop systems for shorter access distances, expanding beyond just an out-and-back experience. She would like to get our input for the use of trails.  

The next Get Outdoors Day, Saturday, June 20, 2020. 

Brianna can be contacted for several volunteer programs, not just for trail maintenance. She wants us to record our volunteer hours, as it helps justify the budget and make decisions about where to spend money.

It was suggested to try to better manage the mowing schedule and our race maintenance, as they don’t want to duplicate efforts. 

Treasury Report – Shaun Luther—balance at 140% of target; have some outstanding bills that have to be paid. We still have the balance that is earmarked for a Blue Marsh donation. The club purchased 530 new magnets. Looking at getting some static-cling type stickers with the logo.

Races:

  • Charlie Horse Half Marathon—Shaun Luther—May 23, reveal of T-shirt is tomorrow. 
  • Run for the Ages—Donna Hey—June 28, registration is open. Three registered so far. Nolde Pottery create award designs to coordinate with the Nolde turtle style. The course will be the same as last year.
  • Grings Mill Run—Jane Setley—August 2, registration is open. Race apps should be ready for next meeting. Facebook is active, and they are updating the art work. Looking for something for a more special-type award. The shirts will probably be short sleeves, color not yet determined.
  • Blues Cruise 50K Trail Ultra—Dan Govern—October 4, permit renewed. Registration is on track, similar to last year. Entry fee is raised this year. Dan will continue the pre-event training runs.
  • Oley Valley Country Classic—Barry Goodheart—2020 date TBD. The directors don’t have a final figure yet on the total amount collected from the 2019 event, due to check missing from sponsor. But the race had a profit, and they still have to give the donation to OVYL. Motion presented and seconded to give OVYL a $3500 donation, and was approved by the membership. The directors are considering changing the course and may be a tougher course. Anyone who wants to run the course should contact Lenny burton. The change has been presented to the town supervisors. 
  • Kris Kringle 5-Miler—John Thompson and Lisa Domeshek have stepped up for shadowing to be the race directors.
  • Shiver by the River 5K and 10K—Sue Jackson—Last in this series is March 8. Sue needs assistance with the trailer, for someone to help organize before the race, and deliver it to race. She really needs help with door prizes. Also, if a race entrant ran three or more races, then the banquet is free.

Committee Reports

Social Committee:

  • “Pacer palooza weekend:” Friday night Feb 21, from 6 until 9, is Wally Ball at Colonial Fitness, all four courts reserved; Saturday night, is Reading Royals night, Marvel comics costume night, member and guest are the same price. Then, Sunday, Feb 23—Shaun says, “Let’s run Oley,” so the proposed new course will be run.

Communications Committee:

  • Facebook—Jane Setley—put in plug for the Opportunity House Teddy Bear Run on Saturday, Feb 15, from Fleet Feet. Also, Lancaster Road Runners Club will have the first trail run at Blue March on Saturday, March 7, at 8:00 a.m.

Community Service:

  • Weekly runs—Doing old Buzzard run on Saturday, Feb 15—trying the full and the baby course.
  • Trail Maintenance—Four members went to Blue Marsh’s chainsaw training, and the club purchased a set of chaps for use during trail maintenance.

Membership committee: Steve is asking Dee Koutsaurais-Ganster to be on the membership committee, which she has kindly agreed to. The club has had a drop in membership.

Old business

  • Money donated in memory of Jim Kramer—Sean Luther—he has been unable to coordinate the use of the donation with the Lancaster Running Club, so he recommends the donation go to the Horseshoe Trail. Motion created and seconded, and was approved by the membership.

New business

  • Frozen Knight 5K, February 29, put on by the Reading High Cross Country team. Elaine Cook, says please support this race and the Red Knights.

Minutes from the General Meeting (January 2020)

General Meeting Minutes

Date: January 9, 2020

Time: 7 p.m.

Location: Blind Hartman’s Tavern

Guest speaker: Fred Sylvester of New Hanover Chiropractic spoke about heart rate monitors, heart rate, and exercise. He gave a comprehensive and informative discussion of running and the principles of stress and adaptation.

Treasury Report – Shaun Luther—A break-even year, even with the trailer expense. RunSignup is now doing electronic transfers, along with PayPal.

Races:

  • Charlie Horse—Shaun Luther—Boxes of horse shoes are being repurposed as race awards. A section of the trail is being professionally logged, between aid stations 2 and 3, so currently the trail is impassable for the event. Hopefully, the logging will be completed by race time. Correction to last month’s minutes—even though a bridge is likely to be in place, the directors will NOT be using it in the race.
  • Run for the Ages—Donna Hey—The race is open for registration online. Construction on the education center, which we use for pre-registration and bathrooms, is scheduled to start on June 1, and will not be completed by the race date. This will create a potential problem for parking and registration. Donna will update as more is known.
  • Grings Mill—Jane Setley—The directors are finishing up the race applications. Orangetheory Fitness, new in Wyomissing, has offered to be a sponsor.
  • Blues Cruise—Mike Yoder—no update.
  • Oley Valley Country Classic—no update
  • Kris Kringle—Polly Corvaia—Polly found out that Kris Kringle was the largest race in Berks County of any of the races in the year. She reviewed the 1st and 2nd male and female finishers. 620 pre-registered with 560 finishers. Schuykill Valley EMS did not show up this year as scheduled, again. There was one email from an angry driver who had to wait “25 minutes” at Rebers Bridge Road, although this length of time was disputed. However, Polly will keep this in mind for next year, and plans to place signs next year to announce possible delays. Also, Polly will reevaluate the position of the mile markers, as she got some feedback that they might be incorrect. Next year’s race will be on Sunday, 12/27. She is considering moving the start time to 10 a.m., versus 11 a.m. The Southwest tickets (Ted Andrus) may or may not be available next year. Polly will consider some additional ideas for meaningful raffle prizes. Jason Manbeck, Mike Whalen, Tiffany, and Jane were much appreciated volunteers. Fleet Feet and Kim Kohl made donations. Polly is looking for assistance—she would like to do for this for the next few years and then pass it off at year 10. Profit was good, and 49% of it was donated to the Berks County Coaches Association, plus the additional online donations.
  • Shiver by the River—Sue Jackson—run #2 this Sunday. Runners and volunteers always needed. Mike Whalen will bring the trailer, which has been a huge help. Could use additional trailer haulers, so the burden doesn’t fall on Mike. (Steve is working on this.)
  • Jr. High Cross Country event—no update
  • Race director comments—no update

Committee Reports

Social Committee:

  • The Pacer event at the Reading Royals is Saturday, Feb 22, cost TBD, but will probably be about $20 per person, with the club will subsidizing the remainder of the cost. The tickets will likely be available for up to 40 people, pending final details.
  • Wally Ball, is scheduled for Friday, Feb 21, at Colonial Fitness, making this a true Pacer weekend.

Communications Committee: no update

Community Service: no update

Charity Committee: no update

Membership committee: no update

Old business:

  • Blue Marsh Trail maintenance, our efforts are appreciated and count towards the park’s budget. They will be having chain saw training (next on Jan 26), which must be attended, since any injury while maintaining the trail will be under their insurance. Looking for a good mechanism for volunteer tracking.

New business:

  • Find a suitable cadre of people to haul the trailer to events.

Minutes from the General Meeting (November 2019)

General Meeting Minutes

Date: November 14, 2019

Time: 7:00 p.m.

Location: Blind Hartman’s Tavern

Ballots were distributed for the election for the board of director positions (4 x 2-year positions) and president (1-year position). (Results in new business.)

Treasury Report – Shaun Luther—112% of target; prepaid for mailings, our equipment is moved out of the shed, and then Shaun has prepaid for the trailer spot.

Races:

  • Charlie Horse Half Marathon and 5K—Shaun Luther—Registrations available on Ultra Signup for the race on May 23, 2020. Robeson Township received a grant to build a footbridge across the stream at the first water crossing, so that may be done by the race. There’s no plan at this time for a bridge at the second water crossing.
  • Run for the Ages 10K—Donna Hey—June 28, no other update.
  • Grings Mill 10K & 5K—Caroline Hill—Sunday, Aug 2. Will keep registration and start at the red bridge area. The directors are looking for new ideas for awards, something with a little pizzazz.
  • Blues Cruise 50K—Dan Govern—registrations already coming in for the Oct 4, 2020, event.
  • Oley Valley Country Classic—Len Burton—run on Nov 10, it was a good day, volunteers showed up, and they had a successful run. Special thanks to Charlie Crowell who did the shuttling of the large finish-line apparatus and gave his time as a street crossing guard duty.
  • Kris Kringle 5-Miler—Polly Corvaia—Dec 29, start at 11:00 a.m., this year is clockwise, so runners will hit the hill in the beginning. 170 pre-registered so far, so on track for a good turnout. All registered runners have received an email confirmation that their registration was received. Kohl Pharmaceutical Research wants to sponsor, so will use that sponsorship for gift baskets. Money/gift cards for the top 2 males and top 2 females. Ted Andrus will donate Southwest tickets again this year. He has moved out of the area, so his continued support is appreciated. Steel gray is the hoodie color this year. Sponsor Fleet Feet and other vendors will be at the event. Polly is offering to have someone who is interested shadow her for possible transition to another race director.
  • Shiver by the River 10Ks and 5Ks—Sue Jackson—about 170 pre-registered; on track so far for planning. The swag will be a soft cotton shirt, which has been popular this year. Always need volunteers, and, more so, runners. Same course as last year, with better paving this year. Dec 8 is the first race at 10 a.m. Need a volunteer road marshal for “Ken’s corner,” as Ken Seale has moved out of the area.

Committee Reports

Social Committee:

  • Christmas Party, Dec 6, Grill Fire Company, $10 for members/$20 for non-members, 6 to 11 p.m., disc jockey again this year. Raffles, etc. This is Swampy’s 25th year of organizing the party.
  • Reading Royals hockey game, will be scheduled for a Saturday night, probably in January.
  • Wallyball, will be scheduled, probably in February.
  • Caroline Hill is going to look into axe throwing or an escape room outing.
  • Jane Setley will put a list on line for voting on activities.

Communications Committee:

  • Facebook: If anyone has information for posting, please let Jane Setley know.

Community Service:

  • Weekly runs: the weekly runs are scheduled on a fairly consistent rotating basis. If anyone has a new idea for a running route, please share it with Phil Lechner. Matt Brophy is planning to create a route in Reading.
  • Trail Maintenance: Blue Marsh has received funds to repair, rework, and upgrade the trails over a 5-year period. On Nov 20 they are having a meeting at Bldg 24, which BAMBA is attending. Some Pacers will also attend. We still have a section of trail that we maintain, as well as funds available for projects at Blue Marsh.

Charity Committee:

  • Scholarships: The application process is open. The deadline for submission is the end of February.

Membership committee: The annual renewal of membership is due, and emails will be sent on 11/15. Payments for membership are accepted at the Christmas party.

Old business

  • The trailer has decals now, and has been in use at the races.
  • Girls on the Run 5K event is on Nov 24

New business:

  • Dale Wiest spoke about a charitable activity he has become passionate about—he would like to use running strollers to push disabled individuals in races, so they can experience the races as well. He spoke to Ruthie Vanderbeck of IM Able, and that agency has two donated running strollers which can be loaned out. His idea is to research this further, as far as interest, legality, insurance, etc., with the goal to test this on two races in April and May. His email is wiesty58@gmail.com, and he would like to hear from anyone who would like to be part of this.
  • Tom Chobot received an email from the Hamburg teachers group. They would like to have a bench on the Bartram Trail in memory of Mike Ranck, and are asking for donations. There is interest in the club to do this, so Tom will look further into the details of the contribution needs.
  • Election results: Board members elected/re-elected: Ellie Alderfer, Beth Kohl, Karen Rule, and Mike Yoder were elected for 2-year terms. For President, Steve Maguire was re-elected to another 1-year term.

Minutes from the General Meeting (October 2019)

General Meeting Minutes

Date: 10/10/19

Time: 7 p.m.

Location: Blind Hartman’s Tavern

Special guests: Sandry Krafczez and Michele Boyle of Girls on the Run. The mission of the group is to inspire girls to be happy, healthy, and have fun by establishing lifelong skills for health and wellness. They have three programs: Girls on the Run (grades 3 to 5); the Heart and Sole program (grades 6 to 8), and Camp GOTR, a week-long program over the summer for life skill training. Sunday, Nov 24, is next 5K. They need several volunteers. The spring 5k is in May. ‘Solemates’ is a program with a donation opportunity for individuals who are running other events to earn donations for GOTR.

  • Tom Chobot: recommends, as a club, to provide an incentive for time commitment, such as a running coach receiving the same benefit as a race director. Several suggestions from Tom and others as to how to incentivize members to support GOTR.
  • Recommendation to earmark a certain amount of money to support the volunteers in the club, such as running buddy expense, coach expenses, or Soulmate fund requirements. 
  • Will have some more concrete recommendations. Also, would like to develop a template going forward of how to address other agencies that come to us for assistance.

Treasury Report – Shaun Luther—106% of target; decreased reserve due to expenses from Blues Cruise, race mailings, some trailer expenses, and the Christmas party down payment. 

Races:

  • Charlie Horse—Shaun Luther— registration is open. The date is the Saturday of Memorial Day weekend. Awards are being created, but will need assist with spray painting them.
  • Run for the Ages—Donna Hey—the race has a Facebook page. The date is June 28, 2020. The Nolde Forest education center is already reserved for the Saturday before, so set up is better. Ted will still provide Southwest airline tickets.
  • Grings Mill—Jane Setley—some of this past race’s sponsorships are still outstanding and need to be finalized.
  • Blues Cruise—Dan Govern, 445 registered, 354 finished. Profit was down a bit, but this year was designed for an investment in the race. Positive feedback on aid stations, marking, enthusiasm, and food at the finish. The participants’ follow-up on the Facebook page is full of enthusiasm for the event: ‘Great overall race.’ UltraSignup has three people signed up already for 2020. There is a slight increase in entry fee for the 2020 race.
  • Oley Valley Country Classic—Lenny Burton— Sunday, November 10; 100 runners signed up so far. The directors have been working with OV youth league about the expenses they are incurring for the race, some of which Lenny and Barry were not aware of. They will meet with the OVYL board to discuss options, so everyone’s time and money are used wisely. More volunteers needed and appreciated. 
  • Kris Kringle 5-mile run—Polly Corvaia—Sunday, December 29; 25 signed up. ‘100 Races Club’  will set up a table. Polly is looking for input as to what she should be charging for vendor fees.
  • Shiver by the River—Sue Jackson—has applications available. Mailing will be going out soon. Always need volunteers, but really wants runners. Everything is pretty much set. The races are the second Sunday of the month, starting in December. 10:00 a.m. start, registration opens at 8:30, and usually done by noon. Will use last year’s course, which has a much better paving situation.
  • Jr. High Cross Country—Tom Chobot—Saturday, Oct 19. Reading Fairgrounds. Takes about 12 volunteers. 

Committee Reports

Social Committee:

  • Bike ride was postponed due to conflicting events.
  • Steve Maguire talked about potential dates for the Reading Royals annual Pacer gathering; he will send out a few dates, probably in January or February.
  • The Bonfire at the Yoder’s is Friday, Nov 1, 6 p.m.-ish. Bring a covered dish. Donations needed of things to burn (no sofas).
  • Christmas party, Grill Fire Company, Friday, December 6.

Communications Committee—Jon Durand—no issues to report.

Community Service:

  • Reading Hospital Road Race—Beth Kohl—Sunday, October 13—could use a few more volunteers

Charity Committee:

  • Yearly Project—Beth Kohl—Scholarships, will start announcing these deadlines soon, especially for the cross country portion.

Membership committee: No report

Old business

  • Still need paint of trailer.

New business

  • Elections coming up for the board. Four positions opening—now everyone is on the 2-year cycle. President position open. If you are interested in running, send an email with a short bio to president@pagodapacers.com.  There are 5 meetings per year, and the purpose is to guide some of the decisions and issues. This announcement will be posted on the Facebook page, so elections will be held at the November meeting.
  • Jon Durand thanked the club for the flowers for his family’s bereavement.

Minutes from the General Meeting (September 2019)

General Meeting Minutes

Date: September 12, 2019

Time: 7 p.m.

Location: Blind Hartman’s Tavern

Treasury Report – Shaun Luther—115% of target. The account had some larger expenditures (donation expenditures to organizations) and also good income from registrations. Taxes have been filed.

Races:

  • Charlie Horse: No report yet, except registration may open first part of October
  • Run for the Ages—report via e-mail: the date of the run is June 28, 2020. This year’s donation was made to Nolde Forest, and some noticeable work is getting done around the park.
  • Grings Mill—Jane Setley—everything pretty much finished for this year, except a pair of shirts to deliver. Will start discussing the 2020 event next month.
  • Blues Cruise—Dan Govern—registration is about 15% ahead of last years’ time. 345 runners registered so far. Dan expects registrations to be in the 425 range for entrants. Needs volunteers for many jobs throughout the day. Mike Yoder needs assistance with marking the trail the day prior. The newsletter on the Pacer web site has details of the volunteers needed. Many things are set, such as food, but Dan is still trying to get a donation from Mrs. T’s pierogis. 
  • Oley Valley Country Classic—Barry Goodhart—pretty well set for the run. Sponsors are set. Last year they had over 400 runners, most in the 10-miler. The race will need volunteers for this 25th year event. 
  • Kris Kringle—Polly Corvaia—3 registered runners so far. Doing the permits, and is in good shape. Fleet Feet will have $50 and $25 awards for the winners and some coupons for money off at their store. The race is the first Sunday after Christmas, Dec 29. 
  • Shiver by the River—Sue Jackson—the races are the second Sunday of month, Dec thru March. 12 registrations so far. This is the 30th year.
  • Jr. High Cross Country—Tom Chobot—Oct 19 at Reading Fairgrounds, between 7 a.m. and noon volunteers are needed.

Committee Reports:

  • Social Committee—Caroline Hill—Sept 29, Sunday, a Manayunk bike ride, about a 30-mile trip.
  • Mike Ranck tribute—Dan Govern gave a nice tribute talk about the loss of this fellow runner. 
  • Communications Committee—Jon Durand—would like content for Instagram. Send to him thru social media.

Community Service:

  • Weekly runs—getting thru the end of the host-sponsored runs.
  • Reading Hospital Race—Sunday, Oct 13, Beth Auman via email—there will be pace runners for half marathon. She need 2-20, 2-25, 2-30 pace runners (free entry and shirt included). The race could also use help for a variety of tasks including water stops, course marshals, bike leads/sweeps, and parking. Due to the assistance every year, Pacers are offered a $5 discount to the race via code: PACERS19, before Sept 30. Please contact Ellie Alderfer or Beth if you are able to volunteer.
  • Tom and Gwen Chobot sponsor an annual event, held this year on Tuesday, Oct 15, High School Cross Country meet, at Kutztown University, 3:30 to 5:30. They need volunteers, and the effort is much appreciated. 
  • Girls on the Run, will present next month. Tom Chobot is facilitating.

Membership committee: No report

Old business:

  • Trail maintenance—Mike Yoder—the ski slope needs some trees taken out, probably to be done on 21st or the 28th. They will make and clear a better area for the Margaretville aid station to get it off of Church Rd.
  • New signs—Mike Whalen—they are done and in the shed
  • Trailer—has arrived. Mike Whalen drove it to the meeting site for attendees to see. It needs internal configuration. They went with a taller vehicle. Mike wants to coordinate getting things out of the shed. The first race where the trailer will be used is for Blues Cruise. It will be parked at Storage World, and the goal is to stop using and paying rent for the shed. Steve is looking for a decal source for the outside of the trailer. If anyone knows of a company that does good work, please contact him.

New business:

  • The club has received donations in memorial to Jim Cramer, so we are discussing how to donate. Shaun Luther recommends the Horseshoe Trail Association. Shaun will also check with the Lancaster Road Runners, as they received donations in Jim’s honor as well.