Minutes from the General Meeting (July 2021)

General Meeting Minutes

Date: July 8, 2021

Time: 7 p.m.

Location: Tino’s Restaurant, Wyomissing

Treasury Report – Shaun Luther—we are 124% of target. Blues Cruise expenses are starting. The Charlie Horse race is cleared. Run for the Ages race is just about done. The scholarships are paid.

Races:

  • Charlie Horse Half Marathon (completed for 2021)—Shaun Luther—The income received this year was about half the amount as usual. Shaun made a motion to contribute a $1600 donation to Special Olympics, which includes the $575 direct donations. The motion was seconded and approved. For next year’s event, the directors will decide between the typical point-to-point or the same course as this year. They are considering moving the race to an earlier weekend, due to the potential conflict with Maple Grove Raceway events and other running races on that weekend.
  • Run for the Ages 10K Trail Run (completed for 2021) –Donna Hey—The race had 117 finishers, and has 3 registrations for next year so far. The race will make about $3000. The amount of donation to Nolde will be $1500 from the race. The motion was made, seconded, and approved. June 26, 2022 is reserved for the next race. Thank you especially to Charlie Crowell for taking on the parking challenge at Nolde, which has a lot of parking rules.
  • Grings Mill 5K and 10K (Sunday, August 1)—Caroline Hill—109 entrants registered so far. The directors sent an email blast and opened same-day registration. They are doing chip-timing this year; individual snacks for the runners. They are setting up Saturday, 7/31, about 2 p.m., and volunteers are needed. The shirt is long-sleeve this year and has a new logo. The award this year are not as deep. There won’t be the 5-year increments, just 10-year increments to lessen the crowding with the award ceremony
  • Blues Cruise 50K (Sunday, October 3)—Stephan Weiss—registration going strong, 246 runners. Expect to have largest BC event ever. Up to 450 runners, and may sell out by mid-September. The hats and gloves are ordered. The shirt is from RUseeN. The donation funds that have been reserved from previous years are planned for use to replace the bridge in the Pacer maintenance area. Funds will be combined with donations from Stephan’s Naked-series races to make a large donation. The plan is to get this bridge repaired by the race. Aid station news: Matt Brophy will work with the local Fleet Feet personnel who want to host a station.
  • Oley Valley Country Classic (Saturday, October 9)—Lenny Burton— The race will be apple-themed this year (the fruit, not the tech company) to coincide with the Oley Apple Fest. Each entrant will receive a $5.00 food ticket for the Fest. Donations this year are going to Oley Ambulance. The start and finish will be at Oley Fairgrounds (note the change from previous years). Lenny and Barry will need a lot of volunteers.
  • Kris Kringle 5 Miler (date for 2021 to be announced)—Polly Corvaia—The directors will start planning next month, same race as usual is planned. Gnomes will be back. Door prize suggestions are welcomed. John Thompson is postponing being a race director this year, due to his wife’s baby due date.
  • Shiver by the River 5K and 10K—Sue Jackson – planning like pre-COVID times, the second Sunday of the months, to be officially announced soon.
  • Jr. High Cross Country Fall Invitational—no update

Committee Reports

Social Committee:

  • Wine and Cheese Party—Karin Long—Sept 18 or 25, depending on date confirmation, at Lily’s Vineyard on Skyline Drive. Has an outdoor and indoor venue.

Communications Committee: no report

Community Service:

  • Weekly runs—first gathering post-run hosted event by Lenny Burton.
  • Race Mate events—Dale Weiss—2 races with 5 adaptive athletes. Currently have 4 chariots owned by IAM Able. Running the races: Jingle in July 5K (7/24, Grings Mill), and the Bradley Mayer Memorial Running Man 5K on August 14 at the Wyo Quarry Soccer Field. The athletes really enjoy it. They try to have 2 guides per chariot—one to push and one to interact with the athlete. Interested Pacers who want to push the chariots should contact Mike Whalen (michaelwhalen102@gmail.com). Dale is working with IAM Able. They are opening this adaptive athlete opportunity up to the Berks County vicinity residents. Kris Jacoby is also involved in the organization of these events. The chariots are very maneuverable, and a safety orientation given prior to the race—the adaptive athletes and supporters start at the back of the race. IAM Able is getting new vests for the volunteers, and getting finishers medals for the athletes.
  • Trail Maintenance

Charity Committee

  • The scholarships were paid out.

Membership committee: no report

Old business – none

New business

  • Jim Blandford was written up in Runner’s World magazine for running 1,000,000 feet of elevation.
  • Got the Nerve Triathlon, Lewisberry, PA, on 9/18—volunteer opportunities to race with an adaptive athlete, and the other is to do a leg of a relay race. Grants available to support this on September 18.
  • Mike Whalen suggested a trip to the Velodrome as a night out. 

Minutes from the General Meeting (June 2021)

General Meeting Minutes

Date: June 10, 2021

Time: 7 p.m.

Location: Victor Emmanuel II pavilion

Treasury Report – Shaun Luther—we are 130% of target. Charlie Horse income is in, but not all expenses. Other races are reporting income, but not expenses yet. Berks County Coaches are owed money.

Races:

  • Charlie Horse Half Marathon (completed for 2021)—Shaun Luther—113 finishers about half what it usually is, but the weather was horrible. Perhaps will make about $2000 income, not including the direct donations to Special Olympics. One lesson from this year: at the start, a reminder of the cut off time will given to the runners, so they will know to keep track (but it was in the race description this year). Polly did the results timing using RunSignUp, and she did a good job, saving some timing fees. And thanks to Charlie and his family for their generosity in making this year’s event successful, given all the challenges.
  • Run for the Ages 10K Trail Run (Sunday, June 27)—Volunteers are needed. Ted Andrus has donated two Southwest airline tickets, so this prize will be available again this year. Same-day tickets will be available for $10 each. Must be present to win. No frills race this year. About 80+ registrants so far, still no day-of registration. Updates are sent out via Constant Contact and Pretzel City Sports (PCS). Currently Nolde requires that anyone not vaccinated to wear a mask.
  • Grings Mill 5K and 10K & ½ mile kids run (Sunday, August 1, 2021)—Jane Setley—all on-line registration via PCS. Reducing the awards, but otherwise the same course that starts from the Berks Heritage Center.
  • Blues Cruise 50K (Sunday, October 3)—Dan Govern—close to 200 are registered, guaranteed to sell out at the 450 cut off. Swag will be decreased—will be a shirt (from RUseeN), hat, and gloves. Food will include some vegan options at the aid stations. Dan will start some training runs at the end of June, to be announced, and he is asking for some leaders for the training runs. Regarding the use of previously donated funds, the Army Corps of Engineers contact is not responding to emails, but a bridge on the back side does need repair, so Dan will pursue that.
  • Oley Valley Country Classic (Saturday, Oct 9)—no report
  • Kris Kringle 5 Miler—no report
  • Shiver by the River 5K and 10K—Sue Jackson—has started planning. Will be pretty much the same as it has been, the second Sundays of the month.

Committee Reports

Social Committee:

  • Karin Long will assist with a Wine and Cheese – possibly aiming for a date in mid to late September. 

Communications Committee—Jane Setley—have anything to post, just reach out. Jane can do updates on the web page now or Ed Recker can do them as well. She is looking for new pictures for the scrolling feature.

Community Service

  • Weekly runs—Steve McGuire—Constant Contact® emailing for new runners has been successful. Those runs will be kept closer to a central location to encourage better attendance.

Charity Committee—Scholarships were awarded and announced for this year.

  • Race mates—next Pacer event for this activity is the Grings Mill race. Contact Mike Whalen if interested in being a Race Mate. 

Old business

  • Next Thursday is the Zach Miller movie in Lancaster. If anyone goes to this, please provide feedback to Steve.
  • The Worlds End Ultramarathon aid station sponsored by some of our Pacers came together, was well done, as usual, and received some excellent publicity. 
  • Shaun and Dave’s Excellent Adventure was a success.

New business

  • Jane Setley—“Wine, Women, and Shoes,” an Opportunity House fund raiser, usually at the DoubleTree Hotel, is this year at a hangar at the Reading Airport. She needs help with parking. 
  • Inside the trailer is a grill with four burners which was purchased for use at a race, but is now taking up needed space—Dan Govern would like to get it out the trailer. Mike Whalen said he would store it at this house. It was decided that that if no one uses it for a year, then he can keep or dispose of it. 
  • Christmas Party? Yes, please.—December 3—voted on and seconded. Swamp will start the arrangements. Ben Galen will get in touch with his father about the donations for the raffle.

Minutes from the General Meeting (May 2021)

General Meeting Minutes

Date: May 13, 2021

Time: 7 p.m.

Location: Victor Emmanuel II pavilion

Treasury Report – Shaun Luther—we are at 122% of target. Income received from Blues Cruise and Charley Horse. No expenses at this time, but will be having some soon.

Races:

  • Charlie Horse Half Marathon (Saturday, May 29th)—Shaun Luther—registration is still under 100. Will likely reach 100 for the race at the end of the month. Expenses have been kept down, due to not knowing what the COVID restrictions situation would be. The course is now approved. There is a large race at Maple Grove that day. Dan Govern will be the aid station captain at miles 3 & 6, and there will be the third aid station at mile 9 by Bill Buchanan. Charlie needs help with the trail on his land (for people who don’t mind getting wet and dirty). 
  • Run for the Ages 10K Trail Run (Sunday, June 27th)—Polly Corvaia—passing along information from Donna. The donated Southwest Airlines tickets were not used last year (due the race cancelation), and they expire in mid-June. Southwest will not allow these tickets to be extended for this year’s event. Donna wants to sell the tickets for $150 each. The money would go 50/50 to Nolde Friends and the Pacers. Some offers were made by members at the meeting, and they will contact Donna directly.
  • Grings Mill 5K and 10K (Sunday, August 1st)—Jane Setley—The directors confirmed the date of the race as August 1. Registrations will be on-line only, and in keeping with this year’s events, it is planned as a low-frills race without the usual entertainment. 
  • Blues Cruise 50K (Sunday, October 3rd)—Dan Govern—registration is up about 60% from 2019., so will likely sell out the registration cap of 450 by the summer. Dan is planning a back-to-normal event with all the aid stations, etc. There have been trail changes at Blue Marsh which may be incorporated into course changes. The running direction around Blue Marsh (clockwise vs. counter clockwise) will be the same as odd years in previous times. Dan will recheck the distances, since there has been some questions about it. Swag is being worked on with Amy from RUSeen (strongly considering a short sleeve shirt and a beanie cap). Regarding monetary donations from previous years, Dan would like to put this into trail-improvement projects. Steve Maguire added to let them know about any trail issues. Blue Marsh appreciates the help we give them.
  • Oley Valley Country Classic (Saturday, Oct 9th)—Lenny Burton—The Saturday, Oct 9 date will be in conjunction with the Oley Apple Festival. Runners will get a food certificate. Lenny says the course is kind of tough, and will start and end at the Festival. It goes on Main Street for a short distance and has some additional elevations.
  • Kris Kringle 5 Miler—Polly—no report at this time
  • Shiver by the River 5K and 10K—Sue Jackson—done for this year!! Still has a few invoices to pay, but they aren’t major. Sue expects a small profit for the club.
  • Jr. High Cross Country Fall Invitational—no report

Committee Reports

Social Committee: The movie event at Googleworks went well. Lancaster RR club is showing something mid-June (running related).

Wine and Cheese—still monitoring for the Pagoda opening or having at another location.

Communications Committee—no report

Community Service

  • Wednesday night runs—The post WNR events are open for hosting at people’s homes. If interested, get in touch with Phil Lechner. Matt Brophy is hosting a “practice-hosting” event at his home on Oak Lane in Reading. Phil will announce the line-up for the locations when he has that organized.

Charity Committee

  • Scholarship committee—Beth Kohl announced the winners of the Pacer scholarships, each for $750. The committee will send letters to notify all applicants and put an announcement on social media. The committee may look for new members for the next year.

Membership committee: no report

Old business

  • Mike Whalen, IM Able race mates—2 anonymous donations of chairs were made in the name of the Pagoda Pacers. The team just did the Birdsboro race, and the next event is Grings Mill. Two to three people per “chariot,” and the experience is very uplifting. How it’s decided what races to do: Dale Weiss talks to the race director and then runs the course to ensure suitability. Currently the race mates/chariot drivers don’t pay to run the race. But in the future, they will likely register no-fee, no-swag to be covered by insurance. The team is working on some introductory exposures to the adaptive athletes at a suitable WNR. IM Able is making finisher medals for the adaptive athletes.

New business

  • Pacer retro t-shirts—Polly ordered some, and they can be used for volunteers, etc. Mike Whalen suggested having a few for the IM Able runners.
  • Beth Kohl said there may be a Reading Hospital race on October 17, but that is still TBD.
  • Worlds End, 1st weekend in June—per Brandon Beene, Mike Yoder is not doing the aid station this year. There is some possibility if others are interested to organize some involvement.
  • The Constant Contact email reminder was successful to get some new faces at the WNR. 
  • Mike Whalen said the PA DOH has noted an aggressive tick season this year, so please take appropriate precautions.
  • Dave and Shaun’s Excellent Adventure is coming up on May 22. Not a Pacer event, and doesn’t cost anything (except your self respect).

Minutes from the General Meeting (April 2021)

General Meeting Minutes

Date: April 8, 2021

Time: 7 p.m.

Location: Virtual meeting via Zoom

Treasury Report – Shaun Luther—account is 119% of target. No large expenses the month. Income coming in from Blues Cruise and Charlie Horse races. Taxes are due 5/15, and they will be ready on time.

Races:

  • Charlie Horse Half Marathon (May 29, 2021)—Shaun Luther—registration less than expected only about 30 people signed up so far. Shaun would like to have 100 people signed up. Prospective runners may still be cautious about signing up for a race. Aid stations are being developed. A training run will be announced: out and back from Sleepy Hallow, about 9 miles. Stephan Weiss will assist Shaun with ‘getting the word out there,’ by sending some advertising emails thru his network.
  • Run for the Ages 10K Trail Run (Sunday, June 27, 2021)—Donna Hey—9 people registered so far. At the Friends of Nolde meeting, the group was more positive about holding the race. She got the paper applications to Ron Horn, and they will be put out this weekend at his races. Blair and Donna are likely to change the ending to expand the distance that people will have between each other, probably for this year going back up the long driveway. This would eliminate the scrambled hill climb which is fun, but tends to crowd runners and spectators together at the finish line.
  • Grings Mill 5K and 10K—no report
  • Blues Cruise 50K (October 3, 2021)—Dan Govern—about 100 people signed up so far, and still several weeks/months out. Asked Shaun for the total amount of the money that is set aside from the registration donations, so that money can be allocated to a project. Dan will be looking into the swag, which will be decreased from previous years. He will organize some training runs. April 17 is a clean-up day at the day use area, posting will follow.
  • Oley Valley Country Classic—Lenny Burton—trying to coincide this race with the Apple Fest on Saturday, Oct 9, (a non-church day, so can likely use the main road for a time), start/finish at the fairgrounds. Considering strongly to have the finish going up the hill. He is meeting with the township to confirm the plan.
  • Kris Kringle 5 Miler—no report, will start again in mid-summer.
  • Shiver by the River 5K and 10K—Sue Jackson—last Shiver is Sunday. Steve will bring the trailer. Some adaptive-athletes are running assisted by Pacers. Mike Whalen is running with one of the athletes. Dale Weiss is running with the other runner. Dale spoke about this assistance to adaptive athletes at a pre-COVID meeting. This is the first race where the club members will be supporting this. Sue needs volunteers on the intersections. Show up at 9:30, and relinquish the intersection at 11:20

Committee Reports

Social Committee:

  • Movie night at Goggleworks, April 17, showing “Chariots of Fire.”
  • Mike Whalen asked if the Wine and Cheese Social could be done in the fall—doesn’t want to wait until the Spring of 2022.

Communications Committee

  • Newsletter—Polly Corvaia asked if there was any feedback on stopping the hardcopy minutes. No one has really pinpointed whether this had an effect on membership.

Community Service

  • Weekly runs—going well.
  • Trail Maintenance—Mike Whalen did some of this at Blue Marsh. Thanks, Mike.

Charity Committee

  • Scholarship committee—Ken Seale—Committee is meeting this month and winners will be announced by next month.

Membership committee: Steve Maguire—The annual fee for membership will be discussed in the fall for the 2022 year.

Old business

  • Dale Weiss has been able to finally get his plan in motion to assist with adaptive athletes, with the first group running at the April Shiver by the River.
  • Still trying to find a venue for an outdoor meeting—So far, Steve has not been able to find a suitable outdoor area with lighting.

New business

  • Nolde Forest is doing a clean up of the area in preparation for an official visit on 5/18. Donna will select a day and post online.
  • Ken Seale has accepted a position at customer service at Infiltrator Water Technologies in Connecticut (unfortunately, keeping the Seales at a distance). Congratulations, Ken, and all the best in your new job.

Minutes from the General Meeting (March 2021)

General Meeting Minutes

Date: March 11, 2021

Time: 7 p.m.

Location: Virtual via Zoom

Treasury Report – Shaun Luther—114% of target. We have expenses now, comparatively, from last year. Donation checks were sent: $1400 for Nolde Forest, and $800 each to the Berks Cross Country Coaches, IM Able, and Schuylkill River Greenway, and have expenses for the Horseshoe Trail and Shiver by the River. The RRCA music license refund was still in contention—the issue was elevated to the president of the RRCA, Shaun resolved this, and a refund is pending.

Races:

  • Charlie Horse Half Marathon (May 29, 2021)—Shaun Luther—A group ran the new course last week. It was a shade short in distance, at about 12.8 miles. Some adjustments can be made to add a little distance. The course has about 2100 feet of climbing, and the group liked the new course. A few administrative details were needed: Brecknock Township officials wanted insurance verification and a few release clauses on the sign up form, which were taken care of. The t-shirts are designed, and Shaun is working on the swag. Sleepy Hollow credited the deposit from last year to this year. Will put in a request for a work (volunteer) day on the course. And will do at least one training run, about 9 miles. Awards of the painted horseshoes will be for the top 3 male or female finishers. Then something lighter (as in, not the weight of a horseshoe) for the age-grouper awards. (Congratulations to Shaun on achieving the status of Pop-Pop.)
  • Run for the Ages 10K Trail Run (June 27, 2021)—Donna Hey—She is opening registration for this race. Many thanks to Blair Hogg for volunteering to be co-director. Nolde is not officially open yet, but Donna has the ok to open registration for 100 people, plus a wait list, for a race at the end of June. Due to the iffy-ness of the race occurring, it will be a no-swag event for a cost of $25. Regarding awards, there will be fastest runner awards and limited age grouper awards, due to the low enrollment number. The Education Center will likely be closed, as the renovation hasn’t started yet. Probably she will not have any same-day registration. Donna and Blair are moving forward with plans, but Nolde is strict about re-opening. 
  • Grings Mill 5K and 10K—Steve Maguire, from Jane Setley—have the weekend set, but Grings Mill is still hedging about confirming the accessibility.
  • Blues Cruise 50K (Oct 3, 2021)—Steve Maguire, via Dan Govern—about 70 signed up so far.
  • Oley Valley Country Classic—no report.
  • Kris Kringle 5 Miler—Polly Corvaia—Coaches thanked the club for the donation. IM Able will do a ‘big check’ photo op. They will put our logo on their web page. Schuylkill River Greenways, March 27 is the clean-up day for their Reading area portion. Registration is required to volunteer. (If the registration is closed, please consider a monetary donation.)
  • Shiver by the River 5K and 10K (April 11, 2021):  Sue Jackson—The directors were able to hold a live race on 2/28, finally. Another one this Sunday (3/14). Need someone to bring the trailer—Steve will handle. Needs volunteers, will have a unique prize at each race. (Sue let the club know that Terry’s Trophies, a business we have associated with for several years, will close at the end of April.)
  • Jr. High Cross Country Fall Invitational: no report

Committee Reports

Social Committee:

  • Movie night at the Goggleworks—Larry Sundberg—he wants to show “Chariots of Fire” from the available list of movies at Googleworks. Saturday, April 17, at 6:30 p.m. The cost will be $10 per person with a 6-person minimum to secure the theater. Larry will give away the movie DVD as a door prize. The club will reimburse Larry the cost of the DVD, and there will be some other door prizes. Maximum occupancy is 25 people in the theater. They have a concession stand, with beer and wine (which includes a PB&J sandwich to cover the food requirement). The event will be publicized on the Facebook page. It is not a general public event, so a Pacer should be present with guests.

Communications Committee—no report

Community Service

  • Weekly runs—Attendance has been around 20 per evening. FYI—the parking area at the Fire Tower on Skyline Drive is locked. Matt will look into getting access to the area.

Charity Committee

  • Scholarship committee—applications due at the end of March

Membership committee: No changes, will discuss again in the fall. An email will be sent to the inactive people. Occasionally, Shaun gets someone asking for membership, who will not disclose his/her age. Shaun must refund the membership fee if he is unable to the person to disclose this necessary piece of information (required for insurance purposes).

Old business: None

New business: Goal is to have an in-person group meeting in April.

Minutes from the General Meeting (February, 2021)

General Meeting Minutes

Date: February 11, 2021

Time: 7 p.m.

Location: Virtual meeting via Zoom

Treasury Report – Shaun Luther—we are at 118% of target. Starting to see income from Blues Cruise and Charlie Horse registrations. Savings were taken from an unused bulk mail account, which hasn’t been used in 2 years, and closed the account. The residual money in the account will be refunded. RRCA is refunding money for the music licenses that weren’t used. The IRS sent a letter that stated the 2019 had to be filed—which they already were. So Shaun is trying to resolve this by providing copies of the tax return and the mailing receipts.

Races:

  • Charlie Horse Half Marathon—Shaun Luther—May 29, 2021, he and Libby have been reviewing options of how to hold the race. Thinking is that people won’t want to ride on bus with other people, which is the traditional transportation, or hire 3 buses. But this is an expense. Starting a Rustic Park is difficult, especially with the minor vandalism to the marking in previous years. The third option is start/end at Sleepy Hollow. Shaun was able to get this option approved by Brecknock Township. They had a few reasonable conditions that would allow this to happen. So, this is the 90% most likely course that will happen. There are some road crossings. Shaun will be looking at places for aid stations. This year will be a half marathon only (no 5K). No day-of registration, or post run awards, celebration, or eating. (See the PP Discussion Group FB page for updates.)
  • Run for the Ages 10K Trail Run—Donna Hey—Nolde still has restriction on group activity. She has some dates in mind, and will continue to monitor the situation.
  • Grings Mill 5K and 10K—Jane Setley—they have the date, and will be starting the planning. 
  • Blues Cruise 50K—Dan Govern—registration is open. About 40 people are registered. Has the permit and the pavilion reserved. Caught up on the details for now. He is planning some training trail runs. Fleet Feet has offered to do an aid station.
  • Oley Valley Country Classic—no report.
  • Kris Kringle 5 Miler—Polly Corvaia—the profit was more than budgeted this past race due to limited expenses. Polly would like to give to a few charities. First option, $900 each to the coaches, a charity, and Pacer general fund. Second option, $900 each to coaches association, IM Able foundation, and the Schuylkill River Trail (SRT) Fund, to improve the section of trail in West Reading that is having security issues. Polly is asking for people to donate additional funds to either the Schuylkill River Trail or IM Able. The club voted to give $800 each to the three charities (coaches, IM Able, and SRT) and reserve $300 to the clubs general fund. Polly will post additional information on the PP Discussion Group about individuals volunteering on 3/27 for the “Reviving the Reading Gateway Section of the SRT” and/or donating to the $70,000 needed for the project.
  • Shiver by the River 5K and 10K—Sue Jackson—Regarding the 2/14 scheduled race, the condition of park and the course were not good, and the weather forecasters are calling for more bad weather. The decision was made to postpone this race until February 28. There will still be a race on March 14. Sue will need volunteers, mostly for people to manage the traffic and runners on the road.
  • Jr. High Cross Country Fall Invitational—Tom Chobot—still a fluid situation, no updates yet. 

Committee Reports

Social Committee:

  • Movie night at the Goggleworks was looked into by Polly. Max occupancy is 25 people in the theater. They sell wine, beer, beverages, and food. The cost is $10 per person, so it would be no cost to the club. If interested the theater must be reserved for at least 6 people. They have a list of movies that can be shown. Larry Sundberg will take this project on. 
  • Possibility of something in the Spring at Mike Whalen’s.

Communications Committee—Jon Durand—will still try to plan a Wawa-type run.

  • Newsletter—Matt Brophy—nothing to add. Ideas for content are welcome.
  • Facebook—Jane Setley—has been keeping up with the Discussion Page.

Community Service

  • Weekly runs—Steve McGuire—good attendance for these WNRs. Shaun Luther mentioned using an e-blast in Constant Contact for a “new runner” to try to reach a larger crowd to perhaps get a better showing. Focus on one that’s more centrally located. Steve will look at a good location. Mike Whalen offered that the club should be more cognizant of any new people and their running paces. The group agreed that we should try for a better focus on making this work. Do an e-blast, choose a night that seems central, or perhaps designate a particular night in the month. Will try to start in April, when there will be daylight for the start of the WNRs.
  • Trail Maintenance—Mike Whalen—some areas need clean up, so he will coordinate a few people to do this when the location is accessible. 

Charity Committee

  • Scholarship committee—Beth Kohl—she wants to bump the deadline for application submission to the end of March (March 31st), as the applications are usually due the end of February. An e-blast for the Pacer-related portion of the scholarship will be sent. Tom will send an email to the head of the coaches association, who can forward an email to county coaches.

Membership committee: No report

Old business

  • Donna Hey—donation to Nolde Forest to improve the trail markings (as described in January’s meeting minutes). They want to enhance the markings there now. It would be a $1400 donation to the Friends of Nolde Forest. The donation amount of $1400 was proposed and seconded by the membership present. The Friends are agreeable to the ‘big check’ presentation, and posting on their social media sites

New business

  • Fleet feet is looking to expand its involvement with the club, such as an aid station at Blues Cruise. They put a paid-for article in the newsletter, which was not its traditional advertising method. They may have some shoe fittings at WNRs and are offering more trail shoes in their store to cater to that running market.
  • Tom Chobot—Dylan McKissick wants to put together a morning run program in Spring Township. If we have members in this area who are interested, Tom is forwarding details to Matt for the newsletter.
  • Georgine McCool said that Constant Contact is going to do an upgrade on March 1st that will require a new template. Not a lot of races use this, so Georgine will take care of creating a new template.

Minutes from the General Meeting (January 2021)

General Meeting Minutes

Date: January 14, 2021

Time: 7 p.m.

Location: Virtual Zoom meeting

Treasury Report – Shaun Luther—we are at 115% of target. Regarding setting our target (i.e., 3 years’ worth of operating expenses on hand at all times) for 2021, per the bylaws, we are supposed to set our target based on non-race related expenses. The treasurer should determine this based on previous year’s operating expenses. But because of the inactivity and low operating costs of 2020, the target for this year would be very low. Therefore, Shaun suggests that the club use the 2019 target amount. This was agreed to, and the target for 2021 will remain the same as the target in 2019. 

Shaun reported that RRCA gave a refund to the club for insurance costs. The music licensing cost increased. This will be made known to the race directors that use music for their races. 

Races:

  • Charlie Horse Half Marathon—Shaun Luther—Scheduled for Saturday, May 29, 2021; 10 people have registered so far. Shaun is considering a few ways to hold the event: A) continue with the way we’ve always done it, start at Rustic Park with buses transporting from Sleepy Hollow; B) start in Brecknock Township and run some distance around there; or C) start/finish in Rustic Park. For this year, though: No Dirty Pony 5K and no music or anything afterwards. Shaun plans to run the race, unless restrictions prevent it.
  • Run for the Ages 10K Trail Run—Donna Hey—no word on this, as the park is still closed.
  • Grings Mill 5K and 10K—no report
  • Blues Cruise 50K—Dan Govern—Sunday, Oct 3, 2021, Dan is getting some inquiries, but still not sure how to handle it. He is going to start making some inquiries about permits, etc. Registration has been opened through UltraSignUp.
  • Oley Valley Country Classic—Lenny Burton—no report.
  • Kris Kringle 5 Miler—Polly Corvaia—the transition to virtual went well. She had a few people call with suggestions that were helpful. Hoodies and swag were picked up and about 50 were mailed to out of towners. About 70% of the entrants posted a time. Income for the race exceeded expenses, due to the not having to pay some of the operational costs. Polly proposes that a donation of $1000 (suggested) be given to each of three groups: the cross country coaches (as per the usual donation), the ‘I AM Able’ charitable organization, and, possibly, the Schuylkill River Greenways National Heritage Area, of which the Schuylkill River Trail is a part.
  • Shiver by the River 5K and 10K—Sue Jackson—December’s race was canceled. The January race was virtual. An additional race date on April 11th has been added. Sue has spent a lot of time tracking the participant adjustments. Some runners from December have switched to April, and some have switched to other races. They are counting on an in-person race in February. Everyone has been good about everything. For the January event, the course was marked, in case anyone wanted to run it on the scheduled Sunday. Some people did chose to run the course on their own, while Sue, Georgine, and Tiffany handed out the swag at the pavilion. Thanks to Donna Hey for the potato chip deliveries. And a shout out to Sue’s dog, Molly, who did not take advantage of the situation and eat the snacks for the swag bags. On February 14, the next race is scheduled to be in-person. The start of the 5k is at 10:00 a.m., followed by the 10K at 10:10. Mike Whalen will assist with the trailer.
  • Jr. High Cross Country Fall Invitational—Tom Chobot—winter track right now is week to week, due to COVID cases. In the fall, it will depend on what the schools are doing. He has the date reserved, but won’t know until around Labor Day what a glimpse of the situation will be.

Committee Reports

Social Committee: The GoggleWorks is renting their theatre for limited entry movie showings—if we want to try a social event there and spread out. March/April—Polly will look into this.

Communications Committee—Jon Durand—considering doing a feature once a week of the trails in Berks County, and even may make it a ‘where am I’ spot, so that he can have the benefit of getting out, and also get some club virtual participation.

  • Newsletter—Matt Brophy is going to ask Fleet Feet and/or Chester County Running to see if they want to contribute some content into the newsletter.

Membership committee: A few new members have joined. Reminder: all members of good standing as of last year had their 2021 dues credited. The next dues collection is planned for December 2021. There is a membership list on the Web site under the ‘membership’ tab.

Old business: None

New business

  • The donations, as noted above, from the proceeds of the Kris Kringle race, will be voted on next month.
  • Donna Hey—She attends the Friends of Nolde meetings, and that group has asked the Pacers to consider paying for some trail marking discs in the Forest to replace the older markers, and to replace some of the corner posts. The cost is $530 for posts. The markers are 4-inch round, color-coded discs, to be put in place of the current hash marks, and can be placed on trees, for a cost of $850. They are requesting a total of $1400 donation. Does the club want to make a contribution towards this trail-improvement project? Steve McGuire suggests the club cover the $1400 to make these improvements. Can we get a sign or ‘giant check’ donation photo to acknowledge our contribution? We will make a motion to donate next month. (FYI—Nolde is now fining people for any dogs off leash–$250, and fining for being in the park after dark.)

Minutes from December’s Special Meeting

General Meeting Minutes; special focus

Date: December 10, 2020

Time: 7 p.m.

Location: Zoom virtual

Lamar Foley: Oley Valley Organics interested in advertising to and offering some specials to the Pacers. Polly will reach out

This evening’s meeting was called in response to the updated restrictions announced by Governor Wolf, due to the worsening COVID epidemic. The focus of the meeting was the two races effected by this—the Shiver by the River and the Kris Kringle run.

Report from Mike Whalen, RN: Mike consults for the Commonwealth as a subject matter expert in emergency management and infectious diseases. He has been working throughout the pandemic. In his capacity as a SME, he reports that in the last 4 to 6 weeks, the situation in the Commonwealth has worsened, with the increase spread of COVID, worse than in the Spring. Hospitals are running at 100% capacity. 

Races:

  • Kris Kringle (modified for 2020): Polly Corvaia—she is leaning at this point to go with a virtual race. Done and times reported on the honor system, no awards (can be kept for next year). Polly would mail out the hoodies and swag or have a pick up place and time. Based on advice from Ron Horn, she could expect a 50% participation rate. Refunds have to be by check and sent in the mail. The club has about $4000 invested in the race in total. It’s likely that we could break even by holding a virtual race. Polly would like to decide by this weekend, and she will do an e-blast. Would also like to have the virtual runs completed by the scheduled race day, December 27, so that she can post the results.
  • Shiver by the River 5K and 10K: Sue Jackson—the Shiver will be canceled for this Sunday, December 13. As of this evening—the restrictions are in place until January 4th. The next Shiver race is scheduled for January 10th.  The disposition of the canceled December race will be determined by the race directors—whether it will be rescheduled for April or canceled all together will be announced later. Sue is not considering a refund at this point. The January race will be dependent on the lifting of restrictions on or about January 4th.

The Pagoda Pacer Discussion Board on Facebook will be the place to get the most up-to-date information.

Minutes from the General Meeting (November 2020)

General Meeting Minutes

Date: November 12, 2020

Time: 7 p.m.

Location: Virtual, Zoom meeting

Treasury Report – Shaun Luther report via Steve—117% of target. Shaun will attend the online insurance seminar for the RRCA.

Races:

  • Charlie Horse Half Marathon—Charlie—nothing to add on Charlie Horse or the Horse Shoe trail.
  • Run for the Ages 10K Trail Run—no update
  • Grings Mill 5K and 10K—no update
  • Blues Cruise 50K—Stephan Weiss—still have construction issues at the Blue Marsh pavilion area, will continue to monitor.
  • Oley Valley Country Classic—Lenny Burton—one person has run the course so far. He has run it every year so far. It’s great that this is his 26th year, and he has kept the streak alive.
  • Kris Kringle 5 Miler—Polly Corvaia—The race is sold out, and she has a waiting list of about 10 people. Still planning on having the race—so far, pending any changes in the ability to gather in a group.
  • Shiver by the River 5K and 10K—Sue Jackson—The races are still on, and the December race is not full yet. Definitely need volunteers, email Sue if you can help (email is on the Pacer web site). The trailer will still be needed, and arrangements have been made to bring it.

Committee Reports

Old business

  • The traveling flamingos—have they flown south? Not sure of their current whereabouts.

New business

  • Holiday social events—Matt Brophy will host a New Year’s Eve hike to the Pagoda.
  • Beth Kohl asked, “Do we want to do all the election voting via a doodle poll, or similar platform?”
  • The club will do some kind of virtual event for the December meeting—perhaps even some type of holiday gathering. Stay tuned for updates.

Election voting results announced:

Election results: Had 62 votes cast electronically 

  • Steve McGuire—president

Board members elected for 2 years:

  • Brandon Beane
  • Jon Duran
  • Matt Brophy
  • Tom Chobot
  • Sue Jackson

Minutes from the General Meeting (October, 2020)

General Meeting Minutes

Date: October 8, 2020

Time: 7 p.m.

Location: Via Zoom

Treasury Report – Shaun Luther – The account is 111% of target. The caterer from the 2019 Christmas party was paid, so Shaun says we do not have any outstanding bills. 

Races:

  • Charlie Horse Half Marathon – Shaun Luther – Registration was not opened on Oct 1, but will be in the next few days. No limit at this point to the registration, as this race doesn’t usually go that high. Trail maintenance on 10/18—they are creating a ½ mile new trail to be cut between French Creek and Rustic, that will eliminate the run through the gun club range. They are looking for volunteers to help cut. Shaun will post on the discussion page—this is the Pacers section of trail.
  • Run for the Ages 10K Trail Run – no update.
  • Grings Mill 5K and 10K – Laura Yoder – no update. Permits for the park are not accepted at this time.
  • Blues Cruise 50K – Mike Yoder – A few people did the Baby Blues Cruise. No update at this time for the 2021 event. There are trees down on our section of the trail, at least one large one that will take some coordination to reach.
  • Oley Valley Country Classic – Leonard Burton – will do a virtual race open for a 4-week window, but not with Strava. Probably with “map my fitness.” Instructions will be put on the web site.
  • Kris Kringle 5 Miler (or whatever distance it comes out to this year) – Polly Corvaia – has the permit. 50 spots are still open. 175 have signed up. Hoodies are optional for purchase, and this will be a limited bulk purchase. All runners will get a nice swag bag for the run, with donations from local sponsors. The gnome prizes match the Pacer colors. Polly wants to allow runners to re-loop the 5K race, but is having some trouble with the details. Message her with any suggestions. Lisa Domeshek and John Thompson are co-race directors. Male 25 to 29—no one is signed up in this category yet. She likely will sell out within the next week.
  • Shiver by the River 5K and 10K – Sue Jackson – She is trying to stick with 200 or so for the enrollment cap for each race. There are people registered for all the races—60 so far for December. Still keeping the swag and food limited. Even though the Governor has opened up the numbers, the rulings are so much in flux that Sue wants to stick with the original plan.
  • Jr. High Cross Country Fall Invitational – Tom Chobot – need about 6 – 8 volunteers. This is scaled down—no t-shirt sales, no food, no awards. There won’t be as many spectators. Need especially for parking and the finish line, probably will be done by 11:00 a.m. with everything. Gwen is hampered with typing, so she needs help with getting the names on the bib. Sue Jackson and Georgine McCool will help this. Tom and Gwen will make sure that they follow best practices for COVID prevention. The High School event is two days prior.

Committee Reports

Social Committee:

  • Bike rides – Larry Drago has posted an event
  • Christmas party by Zoom?? The idea is being considered.

Communications Committee – no update

Community Service

  • Weekly runs – continuing to have a good turnout. Matt Brophy has been doing a great job of doing the signatures, and no incidents so far.
  • Scholarship committee – does not begin until after the New Year; Beth Kohl will try to get something written for the November newsletter and will reach out to the schools.
  • Trail Maintenance – will need to be done at Blue Marsh (Mike Yoder) and the Horseshoe Trail (Shaun Luther)

Old business

  • Board positions open: President and 5 executive board positions will be voted on in the month of November. Some board members are up for reelection. Larry Drogo will not run again for a board position. Voting will be done by Doodle Poll with nominees listed and sent to member emails. The poll will be open for a certain period of time in November. There will not be write-in candidates allowed. Beth Kohl is collecting nomination names.
  • Active members had their annual dues payments rolled into 2021. New members will still have to pay the fee.

New business—none presented