Minutes from the General Meeting (May 2020)

General Meeting Minutes

Date: 5/14/2020

Time: 7 p.m.

Location: Online via Zoom

Treasury Report – Shaun Luther—account is 130% of target. Shaun shared the monthly report with the board of directors, as copies could not be handed out in person at the meeting. He has requested an extension to file taxes—which he does every year. The finances are ok, due to the buildup of the “rainy day” fund. Ongoing expenses for the club have dropped, such as the food at the meetings and no social activity expenses. We have very few ongoing expenses; one is the cost of trailer parking. There was a questions about the expenses of charity contributions that are usually made from profits from the races. The club will wait until more is known about the COVID situation and its impact on club finances. 

Races:

  • Charlie Horse Half Marathon—Shaun Luther—Canceled for this year, as previously noted. Only about $100 has been spent. Shaun is trying to get back the music licensing fee. Some registrants chose to convert their fees to contributions to the Special Olympics, but only a few.
  • Run for the Ages 10K—Donna Hey—The race will be canceled for this year. At this time, Nolde is not allowed to have groups at the park. Donna does not want to transition to a virtual race. She only had 10 registrations, so far, and had spent about $175 for the application printing.  Donna will discuss with Ron what he wants to do. No swag purchased, or Nolde pottery prizes done. We have the airline tickets, though, and still need to decide how to handle this. Donna will discuss further with Ted Andrus.
  • Grings Mill 10K and 5K Run—Caroline Hill—Everything at Grings Mill is canceled for the rest of the year, so the race will not be run this year. They are refunding the registration fee. The only expense is for the applications that have been purchased, and the music license fee, so she will request a refund.
  • Blues Cruise 50K—Dan Govern—still planning to hold this event on October 4, 2020, and has permits from Blue Marsh. Dan will discuss in the next few weeks with the Corps about whether or not the race can occur. Mike will reach out to Blue Marsh. No money has been expended, but there is still time. Not looking good at this point, but initial planning will proceed according to the usual timeline. Dan may consider a lower cap number for registrations. Or run it as a fat-ass style for a much lower number of registrants.
  • Oley Valley Country Classic 10 mile and 5K—Len Burton—No date established at this time. Still looking to collaborate with the Motorcycle Club to host, instead of the Oley Valley Youth League. The course would be the same, with a different start/end point—perhaps with some alterations to the swag, etc. No expenses accrued at this point. Could be a no-frills event.
  • Kris Kringle 5 miler—Polly Corvaia—still planning to hold in December. About $500 spent for gnomes that have been purchased. Hoodies still not ordered. Still have a few months to really decide on this. Permits start in September.
  • Shiver by the River Series—Sue Jackson—not much has been done, no money down yet. Temple Fire Company is reserved though for the final date in March 2021.
  • Jr. High Cross Country Fall Invitational—Tom Chobot—very easy to do. Whether or not it will be held is still up in the air.

Committee Reports

Social Committee:

  • Wine and Cheese Party at the Pagoda is canceled—Dee tried to brainstorm some sort of social event. Jane mentioned people still getting dressed up and taking a picture. 
  • Still trying to maintain a connection. Ideas were a scavenger hunt, “letterboxing,” posting a flamingo(s) in someone’s yard to have sort of a game of tag. Look for more information on the Facebook page.

Communications Committee—Jon Durand—has kind of fallen off, but would like to do something. 

Community Service—no report

Charity Committee

  • Scholarship committee: Reviewed applications remotely this year. 16 applicants. Committee has made selections and announced the four recipients.

Membership committee: Dee will be added to the e-blast access on Run Signup, and Jon Durand will help to get this started for membership updates.

Old business: No updates

New business:

  • Jon Durand may try another WaWa challenge. When will be a good time to do this? He has support from Wawa when we are ready.
  • The club will watch for races in the surrounding states to see how those are opening up. The liability of the club is a consideration when deciding to restart events.
  • Karen Rule–Reading Radsport is having a virtual “uphill’ race—bike and running—to support charities. Shillington Eye Associates is matching funds. See their web site for further details.

Minutes from the Race Director Meeting (April 2020)

Race Director Meeting Minutes

Date: April 16, 2020

Time: 7 p.m.

Location: held via Zoom

Present: Steve McGuire, Polly Corvaia, Jane Setley, Caroline Hill, Sue Jackson, Lenny Burton, Mike Yoder, Laura Yoder, Dan Govern, Georgine McCool, Jon Durand, Karen Rule, Lisa Domeshek, Shaun Luther, Caroline Hill, John Thompson, Libby, Tiffany, and Ellie Alderfer

Treasury Report – Shaun Luther—we have enough money in the account due to reserving 3 years of baseline funds, so the club is stable for the foreseeable future with the races being on or off.

Races:

  • Charlie Horse Half Marathon—Shaun Luther—Charlie Horse and Dirty Pony are canceled this year. Registrations had essentially stopped due to uncertain conditions. There is a small amount of money available for Special Olympics. A small amount of expense has been spent on the non-refundable facility fee, and Shaun is trying to get a refund from the music licensing fee. The horse shoes are ready for painting for the 2021 race.
  • Run for the Ages—June 28, 2020, no input from the race director. Polly is questioning whether the pandemic will affect the airline tickets dates that are good for one year from the race in June 2020. Steve is not sure of the work being done at Nolde—he will reach out to Donna Hey for an update.
  • Grings Mill 5K and 10K, August 2, 2020—Caroline Hill—about 8 entries so far. Permits are paid. Caroline has not been in touch with the park about the date. The shirts will likely not have the year on them. The prizes will be a painting of the Red Bridge on slate. The logo creator and design will be changed. Not too much has been invested in the race, so far. Likely to decrease sponsorship requests for prize giveaways due to the financial status of businesses.
  • Blues Cruise 50K, October 4, 2020—Dan Govern—still in planning phase, has 51 people registered. Has the permit and pavilion reserved. Not really into his planning phase yet which starts in June. Swag will not be on the scale of last year.
  • Oley Valley Country Classic, November __, 2020—Lenny Burton—thinking of not having a race this year … with so much up in the air with the location determination and the conditions, Lenny may reconsider in June. He has not heard back from RMC about using their location. 
  • Kris Kringle 5-miler, December 27, 2020—Polly Corvaia—hold on ordering the hoodies. There is time to make decisions later in the year for the race.
  • Shiver by the River Series, December thru March 2021—Sue Jackson—Has already booked Temple fire company for the 2021 date, due to foresight of all the event cancellations that will need to be rescheduled.
  • Berks County Jr. High Cross Country—no update on this currently.

Other updates:

RRCA emails and guidance: Question—Have people been getting the monthly email from RRCA? Mostly no, we are not. RRCA recommended to cancel runs and races at least for the next 60 days—thru the end of May. Also recommended to avoid a virtual race, as to not have people congregate to popular places.

The club will consider when to get the runs back on, and, separately, when the post-run social dinners or gatherings will resume once the runs have started.

Steve McGuire recommended having “dateless” swag for this year, and move the swag to another year if not used in 2020.

Charity support issues: find out something creative that people are doing to continue charity support, and try to be creative with ideas if races must be canceled in the traditional sense.

Thanks to Mike Whalen for allowing the club to host this meeting via his personal Zoom account.

Minutes from the General Meeting (March 2020)

General Meeting Minutes

Date: March 12, 2020

Time: 7 p.m.

Location: Blind Hartman’s Tavern

Treasury Report – Shaun Luther—133% of target. Not all of the Shiver proceeds have been processed, and a few sponsors still need to pay. In order to make sure he isn’t the only person with access to the financial data, in case something unexpected should occur, Shaun plans to back up information on a thumb drive and give to some executive board members.

Races:

  • Charlie Horse Half Marathon—Shaun Luther—The course may need trail maintenance closer to the race. The logging, now completed, had destroyed the trail at one point, but most of it was recovered in the post-logging clean up. But there may be some maintenance needed once a few weeks have settled the area. Also, Shaun will need volunteers for the horse shoe painting once they are ready.
  • Run for the Ages 10K—Donna Hey—12 or 13 registered so far. Donna has paper apps ready. She still doesn’t know about the parking lot situation. Right now, there are a few trees down on the trail.
  • Grings Mill 5K and 10K Run—Caroline Hill—She is having trouble getting the logo drawn for the shirts, so she is looking at other options for someone who can do this. Awards: they will be hand-painted slates with a picture of the red bridge.
  • Blues Cruise 50K—Mike Yoder—things on track. Permits are in. 
  • Oley Valley Country Classic—Lenny Burton—He and Barry are evaluating options to change the venue and the date to coincide with the Oley Valley Apple Fest (Oct 11). New course isn’t quite as runner friendly, due to some running on the main road. The club membership wasn’t too keen on the date change, but the Oley Fairgrounds proposed location was supported. The vibe of the OV Youth League seems to have changed to one that is not as supportive of our race. Lenny is looking into the motorcycle club as a community support group. Lenny is putting out feelers for an additional race director. The amount from 2019 donated to the OVYL is corrected to $3300.00.
  • Kris Kringle 5-Miler—Polly Corvaia—John Thompson and Lisa Domeshek will assist as race directors.
  • Shiver by the River 5K and 10K Series—Sue Jackson—another series down!! The surveys did not have anything reported or suggested that was a major surprise or request for change. Sue will look at different pricing (increasing) for the series, and some suggestions were given. A no-shirt option will be available next year. Contact Sue if you have any thoughts on next year’s plan or pricing.
  • Race director comments—Jon Durand—The Pacer logo should be on all race applications. Georgine McCool suggested having specific shirts or other identification to wear for a person or people who runners can go to with questions at each race event.

Committee Reports

Social Committee:

  • Pacer Palooza weekend: All events held: Wally Ball, Reading Royals Hockey, and the Oley Valley run were well attended and enjoyable.
  • Discussion of the summer picnic—ideas needed for venues. Cacoosing Meadows in Spring Township has had issues with flooding. Suggestion made for maybe a place that has pool, such as Wilshire Pool, also in Spring Township. If someone has a suggestion, then please share with the group.
  • Wine and cheese party—Karin Long—Saturday, June 20—at the Pagoda (same day of the Duryea Hill Climb), from 6 to 9 p.m. Karin will contact some wineries about participating, and she is working with Brandon about beer options. (Happy 5th Birthday to Liam.)

Communications Committee—Jon Durand—He is looking for photos to put on the Instagram. socialmedia@pagodapacers.com

Charity Committee

  • Scholarship committee—Beth Kohl—She has received a good number of applications this year, about 15 or 16. The team will review and have a recommendation for the April meeting.

Membership committee: Dee Koutsourais-Ganster—She has been trying to look at gaps in our membership needs, and she would like to increase partnerships in the community, such as with Fleet Feet and Girls on the Run. She also is looking for ways to increase our visibility in the high school area. Several ideas discussed, but more are always welcome. She recommends that club members make an effort to wear Pacer gear to races.

Old business

  • The new Pacer logo stickers and magnets are available. 
  • There continues to be a need for better branding of our races and events. Also, the club has been missing a banner for a few years.
  • Meeting notes from the Executive Board—There was mention that these have not been made readily available. Steve noted that he did write about the board meeting in his President’s letter following the board meeting. But it was agreed that this could be addressed better in the future.
  • The club received a hazard analysis from the Army Corps regarding Blue Marsh, in case, a volunteer working there wants to review it. Any volunteers should remember to record their hours.

New business

  • The annual Berks County high school cross country championship held in Kutztown that Tom and Gwen Chobot organize—They will not be organizing this again in the Fall. The organizer would like to continue Pacer involvement, so he is looking for a volunteer to do this.
  • Jane Setley is investigating an internet site or store to let members purchase Pacer gear that has a variety of options and price points. This would be a continually available option, not a one-time run that has to be coordinated for ordering and delivery. 

Minutes from the General Meeting (February 2020)

General Meeting Minutes

Date: February 13, 2020

Time: 7 p.m.

Location: Blind Hartman’s Tavern

Guest speaker—Brianna Treichler—Park Ranger, Natural Resource Specialist, USACE Blue Marsh Lake, is the partnership and volunteer coordinator for Blue Marsh. She thanked the Pacers for our trail system maintenance. Blue Marsh is doing a major trail improvement project and trying to make the trails more accessible to all levels of ability. They have a partnership with BAMBA and Trail Solutions, a professional trail management company who have made best-management practice recommendations. The initial focus is on the lower trails, from the Day Use area to State Hill. They are trying to make trail improvements, not take things out, unless the section is not repairable. Also, the plan is to create smaller loop systems for shorter access distances, expanding beyond just an out-and-back experience. She would like to get our input for the use of trails.  

The next Get Outdoors Day, Saturday, June 20, 2020. 

Brianna can be contacted for several volunteer programs, not just for trail maintenance. She wants us to record our volunteer hours, as it helps justify the budget and make decisions about where to spend money.

It was suggested to try to better manage the mowing schedule and our race maintenance, as they don’t want to duplicate efforts. 

Treasury Report – Shaun Luther—balance at 140% of target; have some outstanding bills that have to be paid. We still have the balance that is earmarked for a Blue Marsh donation. The club purchased 530 new magnets. Looking at getting some static-cling type stickers with the logo.

Races:

  • Charlie Horse Half Marathon—Shaun Luther—May 23, reveal of T-shirt is tomorrow. 
  • Run for the Ages—Donna Hey—June 28, registration is open. Three registered so far. Nolde Pottery create award designs to coordinate with the Nolde turtle style. The course will be the same as last year.
  • Grings Mill Run—Jane Setley—August 2, registration is open. Race apps should be ready for next meeting. Facebook is active, and they are updating the art work. Looking for something for a more special-type award. The shirts will probably be short sleeves, color not yet determined.
  • Blues Cruise 50K Trail Ultra—Dan Govern—October 4, permit renewed. Registration is on track, similar to last year. Entry fee is raised this year. Dan will continue the pre-event training runs.
  • Oley Valley Country Classic—Barry Goodheart—2020 date TBD. The directors don’t have a final figure yet on the total amount collected from the 2019 event, due to check missing from sponsor. But the race had a profit, and they still have to give the donation to OVYL. Motion presented and seconded to give OVYL a $3500 donation, and was approved by the membership. The directors are considering changing the course and may be a tougher course. Anyone who wants to run the course should contact Lenny burton. The change has been presented to the town supervisors. 
  • Kris Kringle 5-Miler—John Thompson and Lisa Domeshek have stepped up for shadowing to be the race directors.
  • Shiver by the River 5K and 10K—Sue Jackson—Last in this series is March 8. Sue needs assistance with the trailer, for someone to help organize before the race, and deliver it to race. She really needs help with door prizes. Also, if a race entrant ran three or more races, then the banquet is free.

Committee Reports

Social Committee:

  • “Pacer palooza weekend:” Friday night Feb 21, from 6 until 9, is Wally Ball at Colonial Fitness, all four courts reserved; Saturday night, is Reading Royals night, Marvel comics costume night, member and guest are the same price. Then, Sunday, Feb 23—Shaun says, “Let’s run Oley,” so the proposed new course will be run.

Communications Committee:

  • Facebook—Jane Setley—put in plug for the Opportunity House Teddy Bear Run on Saturday, Feb 15, from Fleet Feet. Also, Lancaster Road Runners Club will have the first trail run at Blue March on Saturday, March 7, at 8:00 a.m.

Community Service:

  • Weekly runs—Doing old Buzzard run on Saturday, Feb 15—trying the full and the baby course.
  • Trail Maintenance—Four members went to Blue Marsh’s chainsaw training, and the club purchased a set of chaps for use during trail maintenance.

Membership committee: Steve is asking Dee Koutsaurais-Ganster to be on the membership committee, which she has kindly agreed to. The club has had a drop in membership.

Old business

  • Money donated in memory of Jim Kramer—Sean Luther—he has been unable to coordinate the use of the donation with the Lancaster Running Club, so he recommends the donation go to the Horseshoe Trail. Motion created and seconded, and was approved by the membership.

New business

  • Frozen Knight 5K, February 29, put on by the Reading High Cross Country team. Elaine Cook, says please support this race and the Red Knights.

Minutes from the General Meeting (January 2020)

General Meeting Minutes

Date: January 9, 2020

Time: 7 p.m.

Location: Blind Hartman’s Tavern

Guest speaker: Fred Sylvester of New Hanover Chiropractic spoke about heart rate monitors, heart rate, and exercise. He gave a comprehensive and informative discussion of running and the principles of stress and adaptation.

Treasury Report – Shaun Luther—A break-even year, even with the trailer expense. RunSignup is now doing electronic transfers, along with PayPal.

Races:

  • Charlie Horse—Shaun Luther—Boxes of horse shoes are being repurposed as race awards. A section of the trail is being professionally logged, between aid stations 2 and 3, so currently the trail is impassable for the event. Hopefully, the logging will be completed by race time. Correction to last month’s minutes—even though a bridge is likely to be in place, the directors will NOT be using it in the race.
  • Run for the Ages—Donna Hey—The race is open for registration online. Construction on the education center, which we use for pre-registration and bathrooms, is scheduled to start on June 1, and will not be completed by the race date. This will create a potential problem for parking and registration. Donna will update as more is known.
  • Grings Mill—Jane Setley—The directors are finishing up the race applications. Orangetheory Fitness, new in Wyomissing, has offered to be a sponsor.
  • Blues Cruise—Mike Yoder—no update.
  • Oley Valley Country Classic—no update
  • Kris Kringle—Polly Corvaia—Polly found out that Kris Kringle was the largest race in Berks County of any of the races in the year. She reviewed the 1st and 2nd male and female finishers. 620 pre-registered with 560 finishers. Schuykill Valley EMS did not show up this year as scheduled, again. There was one email from an angry driver who had to wait “25 minutes” at Rebers Bridge Road, although this length of time was disputed. However, Polly will keep this in mind for next year, and plans to place signs next year to announce possible delays. Also, Polly will reevaluate the position of the mile markers, as she got some feedback that they might be incorrect. Next year’s race will be on Sunday, 12/27. She is considering moving the start time to 10 a.m., versus 11 a.m. The Southwest tickets (Ted Andrus) may or may not be available next year. Polly will consider some additional ideas for meaningful raffle prizes. Jason Manbeck, Mike Whalen, Tiffany, and Jane were much appreciated volunteers. Fleet Feet and Kim Kohl made donations. Polly is looking for assistance—she would like to do for this for the next few years and then pass it off at year 10. Profit was good, and 49% of it was donated to the Berks County Coaches Association, plus the additional online donations.
  • Shiver by the River—Sue Jackson—run #2 this Sunday. Runners and volunteers always needed. Mike Whalen will bring the trailer, which has been a huge help. Could use additional trailer haulers, so the burden doesn’t fall on Mike. (Steve is working on this.)
  • Jr. High Cross Country event—no update
  • Race director comments—no update

Committee Reports

Social Committee:

  • The Pacer event at the Reading Royals is Saturday, Feb 22, cost TBD, but will probably be about $20 per person, with the club will subsidizing the remainder of the cost. The tickets will likely be available for up to 40 people, pending final details.
  • Wally Ball, is scheduled for Friday, Feb 21, at Colonial Fitness, making this a true Pacer weekend.

Communications Committee: no update

Community Service: no update

Charity Committee: no update

Membership committee: no update

Old business:

  • Blue Marsh Trail maintenance, our efforts are appreciated and count towards the park’s budget. They will be having chain saw training (next on Jan 26), which must be attended, since any injury while maintaining the trail will be under their insurance. Looking for a good mechanism for volunteer tracking.

New business:

  • Find a suitable cadre of people to haul the trailer to events.

Minutes from the General Meeting (November 2019)

General Meeting Minutes

Date: November 14, 2019

Time: 7:00 p.m.

Location: Blind Hartman’s Tavern

Ballots were distributed for the election for the board of director positions (4 x 2-year positions) and president (1-year position). (Results in new business.)

Treasury Report – Shaun Luther—112% of target; prepaid for mailings, our equipment is moved out of the shed, and then Shaun has prepaid for the trailer spot.

Races:

  • Charlie Horse Half Marathon and 5K—Shaun Luther—Registrations available on Ultra Signup for the race on May 23, 2020. Robeson Township received a grant to build a footbridge across the stream at the first water crossing, so that may be done by the race. There’s no plan at this time for a bridge at the second water crossing.
  • Run for the Ages 10K—Donna Hey—June 28, no other update.
  • Grings Mill 10K & 5K—Caroline Hill—Sunday, Aug 2. Will keep registration and start at the red bridge area. The directors are looking for new ideas for awards, something with a little pizzazz.
  • Blues Cruise 50K—Dan Govern—registrations already coming in for the Oct 4, 2020, event.
  • Oley Valley Country Classic—Len Burton—run on Nov 10, it was a good day, volunteers showed up, and they had a successful run. Special thanks to Charlie Crowell who did the shuttling of the large finish-line apparatus and gave his time as a street crossing guard duty.
  • Kris Kringle 5-Miler—Polly Corvaia—Dec 29, start at 11:00 a.m., this year is clockwise, so runners will hit the hill in the beginning. 170 pre-registered so far, so on track for a good turnout. All registered runners have received an email confirmation that their registration was received. Kohl Pharmaceutical Research wants to sponsor, so will use that sponsorship for gift baskets. Money/gift cards for the top 2 males and top 2 females. Ted Andrus will donate Southwest tickets again this year. He has moved out of the area, so his continued support is appreciated. Steel gray is the hoodie color this year. Sponsor Fleet Feet and other vendors will be at the event. Polly is offering to have someone who is interested shadow her for possible transition to another race director.
  • Shiver by the River 10Ks and 5Ks—Sue Jackson—about 170 pre-registered; on track so far for planning. The swag will be a soft cotton shirt, which has been popular this year. Always need volunteers, and, more so, runners. Same course as last year, with better paving this year. Dec 8 is the first race at 10 a.m. Need a volunteer road marshal for “Ken’s corner,” as Ken Seale has moved out of the area.

Committee Reports

Social Committee:

  • Christmas Party, Dec 6, Grill Fire Company, $10 for members/$20 for non-members, 6 to 11 p.m., disc jockey again this year. Raffles, etc. This is Swampy’s 25th year of organizing the party.
  • Reading Royals hockey game, will be scheduled for a Saturday night, probably in January.
  • Wallyball, will be scheduled, probably in February.
  • Caroline Hill is going to look into axe throwing or an escape room outing.
  • Jane Setley will put a list on line for voting on activities.

Communications Committee:

  • Facebook: If anyone has information for posting, please let Jane Setley know.

Community Service:

  • Weekly runs: the weekly runs are scheduled on a fairly consistent rotating basis. If anyone has a new idea for a running route, please share it with Phil Lechner. Matt Brophy is planning to create a route in Reading.
  • Trail Maintenance: Blue Marsh has received funds to repair, rework, and upgrade the trails over a 5-year period. On Nov 20 they are having a meeting at Bldg 24, which BAMBA is attending. Some Pacers will also attend. We still have a section of trail that we maintain, as well as funds available for projects at Blue Marsh.

Charity Committee:

  • Scholarships: The application process is open. The deadline for submission is the end of February.

Membership committee: The annual renewal of membership is due, and emails will be sent on 11/15. Payments for membership are accepted at the Christmas party.

Old business

  • The trailer has decals now, and has been in use at the races.
  • Girls on the Run 5K event is on Nov 24

New business:

  • Dale Wiest spoke about a charitable activity he has become passionate about—he would like to use running strollers to push disabled individuals in races, so they can experience the races as well. He spoke to Ruthie Vanderbeck of IM Able, and that agency has two donated running strollers which can be loaned out. His idea is to research this further, as far as interest, legality, insurance, etc., with the goal to test this on two races in April and May. His email is wiesty58@gmail.com, and he would like to hear from anyone who would like to be part of this.
  • Tom Chobot received an email from the Hamburg teachers group. They would like to have a bench on the Bartram Trail in memory of Mike Ranck, and are asking for donations. There is interest in the club to do this, so Tom will look further into the details of the contribution needs.
  • Election results: Board members elected/re-elected: Ellie Alderfer, Beth Kohl, Karen Rule, and Mike Yoder were elected for 2-year terms. For President, Steve Maguire was re-elected to another 1-year term.

Minutes from the General Meeting (October 2019)

General Meeting Minutes

Date: 10/10/19

Time: 7 p.m.

Location: Blind Hartman’s Tavern

Special guests: Sandry Krafczez and Michele Boyle of Girls on the Run. The mission of the group is to inspire girls to be happy, healthy, and have fun by establishing lifelong skills for health and wellness. They have three programs: Girls on the Run (grades 3 to 5); the Heart and Sole program (grades 6 to 8), and Camp GOTR, a week-long program over the summer for life skill training. Sunday, Nov 24, is next 5K. They need several volunteers. The spring 5k is in May. ‘Solemates’ is a program with a donation opportunity for individuals who are running other events to earn donations for GOTR.

  • Tom Chobot: recommends, as a club, to provide an incentive for time commitment, such as a running coach receiving the same benefit as a race director. Several suggestions from Tom and others as to how to incentivize members to support GOTR.
  • Recommendation to earmark a certain amount of money to support the volunteers in the club, such as running buddy expense, coach expenses, or Soulmate fund requirements. 
  • Will have some more concrete recommendations. Also, would like to develop a template going forward of how to address other agencies that come to us for assistance.

Treasury Report – Shaun Luther—106% of target; decreased reserve due to expenses from Blues Cruise, race mailings, some trailer expenses, and the Christmas party down payment. 

Races:

  • Charlie Horse—Shaun Luther— registration is open. The date is the Saturday of Memorial Day weekend. Awards are being created, but will need assist with spray painting them.
  • Run for the Ages—Donna Hey—the race has a Facebook page. The date is June 28, 2020. The Nolde Forest education center is already reserved for the Saturday before, so set up is better. Ted will still provide Southwest airline tickets.
  • Grings Mill—Jane Setley—some of this past race’s sponsorships are still outstanding and need to be finalized.
  • Blues Cruise—Dan Govern, 445 registered, 354 finished. Profit was down a bit, but this year was designed for an investment in the race. Positive feedback on aid stations, marking, enthusiasm, and food at the finish. The participants’ follow-up on the Facebook page is full of enthusiasm for the event: ‘Great overall race.’ UltraSignup has three people signed up already for 2020. There is a slight increase in entry fee for the 2020 race.
  • Oley Valley Country Classic—Lenny Burton— Sunday, November 10; 100 runners signed up so far. The directors have been working with OV youth league about the expenses they are incurring for the race, some of which Lenny and Barry were not aware of. They will meet with the OVYL board to discuss options, so everyone’s time and money are used wisely. More volunteers needed and appreciated. 
  • Kris Kringle 5-mile run—Polly Corvaia—Sunday, December 29; 25 signed up. ‘100 Races Club’  will set up a table. Polly is looking for input as to what she should be charging for vendor fees.
  • Shiver by the River—Sue Jackson—has applications available. Mailing will be going out soon. Always need volunteers, but really wants runners. Everything is pretty much set. The races are the second Sunday of the month, starting in December. 10:00 a.m. start, registration opens at 8:30, and usually done by noon. Will use last year’s course, which has a much better paving situation.
  • Jr. High Cross Country—Tom Chobot—Saturday, Oct 19. Reading Fairgrounds. Takes about 12 volunteers. 

Committee Reports

Social Committee:

  • Bike ride was postponed due to conflicting events.
  • Steve Maguire talked about potential dates for the Reading Royals annual Pacer gathering; he will send out a few dates, probably in January or February.
  • The Bonfire at the Yoder’s is Friday, Nov 1, 6 p.m.-ish. Bring a covered dish. Donations needed of things to burn (no sofas).
  • Christmas party, Grill Fire Company, Friday, December 6.

Communications Committee—Jon Durand—no issues to report.

Community Service:

  • Reading Hospital Road Race—Beth Kohl—Sunday, October 13—could use a few more volunteers

Charity Committee:

  • Yearly Project—Beth Kohl—Scholarships, will start announcing these deadlines soon, especially for the cross country portion.

Membership committee: No report

Old business

  • Still need paint of trailer.

New business

  • Elections coming up for the board. Four positions opening—now everyone is on the 2-year cycle. President position open. If you are interested in running, send an email with a short bio to president@pagodapacers.com.  There are 5 meetings per year, and the purpose is to guide some of the decisions and issues. This announcement will be posted on the Facebook page, so elections will be held at the November meeting.
  • Jon Durand thanked the club for the flowers for his family’s bereavement.

Minutes from the General Meeting (September 2019)

General Meeting Minutes

Date: September 12, 2019

Time: 7 p.m.

Location: Blind Hartman’s Tavern

Treasury Report – Shaun Luther—115% of target. The account had some larger expenditures (donation expenditures to organizations) and also good income from registrations. Taxes have been filed.

Races:

  • Charlie Horse: No report yet, except registration may open first part of October
  • Run for the Ages—report via e-mail: the date of the run is June 28, 2020. This year’s donation was made to Nolde Forest, and some noticeable work is getting done around the park.
  • Grings Mill—Jane Setley—everything pretty much finished for this year, except a pair of shirts to deliver. Will start discussing the 2020 event next month.
  • Blues Cruise—Dan Govern—registration is about 15% ahead of last years’ time. 345 runners registered so far. Dan expects registrations to be in the 425 range for entrants. Needs volunteers for many jobs throughout the day. Mike Yoder needs assistance with marking the trail the day prior. The newsletter on the Pacer web site has details of the volunteers needed. Many things are set, such as food, but Dan is still trying to get a donation from Mrs. T’s pierogis. 
  • Oley Valley Country Classic—Barry Goodhart—pretty well set for the run. Sponsors are set. Last year they had over 400 runners, most in the 10-miler. The race will need volunteers for this 25th year event. 
  • Kris Kringle—Polly Corvaia—3 registered runners so far. Doing the permits, and is in good shape. Fleet Feet will have $50 and $25 awards for the winners and some coupons for money off at their store. The race is the first Sunday after Christmas, Dec 29. 
  • Shiver by the River—Sue Jackson—the races are the second Sunday of month, Dec thru March. 12 registrations so far. This is the 30th year.
  • Jr. High Cross Country—Tom Chobot—Oct 19 at Reading Fairgrounds, between 7 a.m. and noon volunteers are needed.

Committee Reports:

  • Social Committee—Caroline Hill—Sept 29, Sunday, a Manayunk bike ride, about a 30-mile trip.
  • Mike Ranck tribute—Dan Govern gave a nice tribute talk about the loss of this fellow runner. 
  • Communications Committee—Jon Durand—would like content for Instagram. Send to him thru social media.

Community Service:

  • Weekly runs—getting thru the end of the host-sponsored runs.
  • Reading Hospital Race—Sunday, Oct 13, Beth Auman via email—there will be pace runners for half marathon. She need 2-20, 2-25, 2-30 pace runners (free entry and shirt included). The race could also use help for a variety of tasks including water stops, course marshals, bike leads/sweeps, and parking. Due to the assistance every year, Pacers are offered a $5 discount to the race via code: PACERS19, before Sept 30. Please contact Ellie Alderfer or Beth if you are able to volunteer.
  • Tom and Gwen Chobot sponsor an annual event, held this year on Tuesday, Oct 15, High School Cross Country meet, at Kutztown University, 3:30 to 5:30. They need volunteers, and the effort is much appreciated. 
  • Girls on the Run, will present next month. Tom Chobot is facilitating.

Membership committee: No report

Old business:

  • Trail maintenance—Mike Yoder—the ski slope needs some trees taken out, probably to be done on 21st or the 28th. They will make and clear a better area for the Margaretville aid station to get it off of Church Rd.
  • New signs—Mike Whalen—they are done and in the shed
  • Trailer—has arrived. Mike Whalen drove it to the meeting site for attendees to see. It needs internal configuration. They went with a taller vehicle. Mike wants to coordinate getting things out of the shed. The first race where the trailer will be used is for Blues Cruise. It will be parked at Storage World, and the goal is to stop using and paying rent for the shed. Steve is looking for a decal source for the outside of the trailer. If anyone knows of a company that does good work, please contact him.

New business:

  • The club has received donations in memorial to Jim Cramer, so we are discussing how to donate. Shaun Luther recommends the Horseshoe Trail Association. Shaun will also check with the Lancaster Road Runners, as they received donations in Jim’s honor as well.

Minutes from the General Meeting (August 2019)

General Meeting Minutes

Date: August 8, 2019

Time: 7 p.m.

Location: Blind Hartman’s Tavern

Treasury Report – Shaun Luther—111% of target; down since last month due to expenses for Blues Cruise and payment for mailing for the fall. Question asked about comparison of races to last year: Shaun says most races are up for revenue-to-expenses.

Races:

  • Charlie Horse—Libby—directors need to have a meeting. Going well otherwise
  • Run for the Ages: No report
  • Grings Mill—Caroline Hill—406 total runners registered/354 finishers. More this year in sponsorships allowed for some excellent prizes. Better control of expenses equaled much better profit for this year. Some felt the 5K was a little longer than 5K. Probably would like to wheel measure next year. Caroline thanked the volunteers.
  • Blues Cruise—Dan Govern—registration at about 200 right now. All swag is ordered: going with Patagonia long-sleeve shirt (women’s and men’s cuts), and Headsweats hat with logo. Dan is upping the swag to attract more runners. The finishers’ medals are in. The overall male and female winners will receive ships’ bells for awards. Dan is going three deep for the age-group awards. He has some donations of Gu gel, 2Toms anti-chafing lube, and some towels. He is trying to get some other free items, and is using UltraSignup and Constant Contact advertising, and is considering a Facebook ad. He is thinking about some training runs, “fat ass” style, but he would need help with this.
  • Oley Valley Country Classic: No report
  • Kris Kringle—Polly Corvaia—starting to get artwork together for hoodies. Has more gnome figurines to give as awards. Permits to start in September. Application on line is available, paper format will be out soon. Possibility of chip timing discussed with PCS. One issue last year was parking which was congested getting to the start, so she is looking at some different start options. Looking for some assistance with the different aspects, where a volunteer would own a certain portion.
  • Shiver by the River—Sue Jackson—dates confirmed with the township, Muhlenberg. App will be out soon. Second Sunday of each month for the series. Working on the shirts. 
  • Jr. High Cross Country—Tom Chobot—Oct 19, (Fairgrounds) and Oct 15 (Kutztown, Tuesday) is the Senior High Event. 
  • Reading Hospital Friends Half Marathon, 5K, Fun Run—Ellie Alderfer—Oct 13, requesting Pacer volunteers for aid stations and to help with parking, which this year is near the Scottish Rite Cathedral. Drivers have to be kept out of the employee and visitor parking areas for the hospital. Aug 28, a Wednesday night run, will be a preview run for this event.

Committee Reports

Social Committee: Nothing definitively planned, due to the summer.

Communications Committee:

  • Newsletter—shout out given to Matt Brophy for taking over the newsletter. He has adapted the newsletter to a new web page format. 
  • Facebook—stats: about 1500 likes. There were a lot of post shares with the Special Olympics donation photo from the Charlie Horse race. 

Community Service: no report

Charity Committee: no report

Membership committee: No report

Old business

  • Membership promotion at the Grings Mill race—Jane Setley—she was not able to get a membership table for event, just too much going on for that day. Would still recommend a separate effort to do this at each race, though, just not to have the race director try to coordinate.
  • Trailer: Steve Maguire—still need to pick one out. Mike Whalen is available to assist. Goal is to get before Blues Cruise.
  • Trail maintenance: Mike Whalen is doing some clearing this weekend. Then possibly 2 weeks prior to Blues Cruise to have a more formal event. Bridge in our area is in poor shape, so will need to address further.
  • Phil still needs help with Sunshine Committee.
  • New signage: Mike Whalen—showed some options that can be printed out for about $5 each. He can supply the chloroplast and the wires, so he will take care of this. 

New business

  • Jim Cramer, loss of our fellow runner—celebration of his life on Aug 25 at Camp Swatara (tentative).
  • Andrea, a new member: she is involved with Girls on the Run. She would like more involvement from the Pacers, such as sponsorship, especially to fund scholarships that provide the cost to some of the worthy girls who want to do the program, or as volunteers at the event. This will be brought to the board. Tom Chobot will follow up with Andrea for what Pacers can do to assist.
  • Issue of a free entry to races will be address at the next race directors meeting.

Minutes from the General Meeting (July 2019)

General Meeting Minutes

Date: July 11, 2019

Time: 7 p.m.

Location: Blind Hartman’s Tavern

Presentation to Special Olympics: The check from the Charlie Horse run proceeds was presented to the Special Olympics representatives. The families, athletes, and their global messenger thanked us for our continued support to their organization and the support of their athletes. 

Treasury Report – Shaun Luther—131% of target. Nothing out of the order to report.

Races:

  • Charlie Horse: No report
  • Run for the Ages: Donna Hey—About 170 people ran. Nolde Forest received 50/50-ish split (favored towards Nolde) of the profits of the race, the extra donations, and raffle proceeds. Motion made to make donation to Nolde Forest, seconded, and approved by the membership.
  • Grings Mill: Caroline Hill and Jane Setley–so far 92 registered runners, a little down from previous last year, so they will be increasing the e-mail blasts. Registration closes on 7/31. Setting up on Saturday, 8/3, from 8 to 12. They have tank-style t-shirts this year. 
  • Blues Cruise—Dan Govern—registrations down a bit. He wants to bring people back to the race, so Dan is looking to upgrade the swag. He has chosen to give a finisher’s medal this year, as well as, possibly, a winter beanie hat or Patagonia long sleeve winter running shirt. Dan will incorporate a branding theme of the anchor and nautical wheel. He is changing the food, and suggestions are welcome on what would be a good offering. Trail clean up to be announced.
  • Oley Valley Country Classic: No report
  • Kris Kringle: no report
  • Shiver by the River: Sue Jackson, starting to confirm the dates. Some of the paving in the development has been done, so this should improve the course. Tiffany Pantoja is joining as a race director to assist Sue and Kelsie Jackson. 

Committee Reports

Social Committee:

  • Bike ride in the fall—Caroline Hill—date to be determined.

Communications Committee:

  • Newsletter—Matt Brophy is taking over, and going more towards a news blog style. Thanks to Beth Auman for her efforts over the years with this. The email address for the newsletter is:  Editor@pagodapacers.com
  • Constant Contact emails–Polly Corvaia updated the information and can be used by the group.

Community Service:

  • Weekly runs: 8/28 is now open—contact Phil if interested in hosting or switching with that date.
  • Reading Hospital Race—Beth Auman would like added to the minutes that she is asking the Pacers to support the race as volunteers, as they have in previous years. Ellie Alderfer will coordinate the Pacer volunteers.

Membership committee:

  • Membership suggestion: Jane Setley suggested a trial offering of new memberships at the Grings Mill run. The new memberships, for the regular price of one year, would be good for the rest of 2019 and the entire 2020 year, and also give few raffle tickets. She also recommends a Pagoda Pacer membership table at all of our own races. Motion made to take new membership applications at the race (that day only) that allows new members to get the bonus months, seconded, and approved.
  • It was suggested that an effort be made to wear club shirts/colors at races for representation, as other clubs do.

Old business:

  • T-shirts sales coordinated by Jim Demsko went well, and will be available on 7/17 for those who ordered. This type of offering will likely be available again.
  • Trailer—still looking for trailer in a good price range. Two sellers in mind for the purchase.
  • New signs for race directions: still needs to be purchases. Mike Whalen will look into this.

New business:

  • Mike Whalen mentioned getting a Pagoda Pacer-branded swag bag to be used for all races, with the idea that purchasing in bulk will lower the cost.
  • Board of Directors meeting
    • Phil Lechner has asked for some assistance with the Sunshine Committee.
    • Beth Auman is stepping down as editor of the newletter.
    • Charlie Horse and Run for the Ages need volunteer support in the race director positions.
  • Charlie Crowell is directing a mini-triathlon, $20, at the Twin Valley pool. A very good introductory event to triathlons. He has further details, if you are interested.