Minutes from the General Meeting (April 2022)

General Meeting Minutes

Date: April 19, 2022

Time: 7 p.m.

Location: Mohnton Fire Company

Treasury Report – Michelle Henry – Shaun renewed the club’s memberships with two Berks trail conservancies for $100 each.

Races:

  • Charlie Horse Half Marathon (Sunday, May 29, 2022)—Registration has picked up, but is still behind last year. He needs two experienced aid stations captains. If interested, reach out to Shaun Luther.
  • Run for the Ages 10K Trail Run (Sunday, June 26, 2022)—Blair Hogg – registrations are slow. Since the swag this year is a packable picnic blanket, he is having trouble coming up with what to do for sponsors and appropriate advertising.
  • Grings Mill 5K and 10K (Sunday, August 7, 2022) – Jason Karpinski – this year, using chip timing; like other races, registration is slow.
  • Blues Cruise 50K (Sunday, October 2, 2022) – Dan Govern – Registrations are a little slower this year. He has not looked at swag yet, but does like getting a shirt. Monetary donations from previous years have accumulated – it will be used for redoing a piece of the ski slope that is heavily affected by erosion. The work will probably will be done by the summer and ready for the Blues Cruise. 
  • Oley Valley Country Classic – no report.
  • Kris Kringle 5 Miler — no report.
  • Shiver by the River 5K and 10K – (concluded for 2021 – 2022 season) – Sue Jackson – This series was the first time that the series lost money, about $2000. The runners were not registering like previous years: about 880 people total, which is about 600 less than pre-pandemic. Prices will likely have to increase. The price of the farmhouse is increasing to a non-resident rate. The current early-bird series rate is $45, and regular rate is $60. Sue may change the swag for next year to eliminate the need to pre-order of shirts in various sizes. She is open to comments, if you have any.
  • Jr. High Cross Country Fall Invitational – no report

Committee Reports

Social Committee: Michelle Henry

  • West Reading Pickleball – Michelle Henry – She is in touch with that group, and will try to coordinate an event.
  • Veladrome trip– Mike Whalen – still planning
  • Wilshire Pool – in June, run and ride from the pool location
  • Outdoor Yoga, Yuriko will lead the event on August 6 at 9:30, at Fawn Hill Hop Yard, Shillington

Communications Committee: Steve Vida, can arrange for any postings on our media outlets

Community Service

  • Weekly runs – Michelle Henry – Phil will be putting out a post on Facebook to have the WNR hosting events start in June.
  • Trail Maintenance – Mike Whalen – has been working on the ski slope. Report any completed maintenance done on the ski slope to Blue Marsh administration, so that the Blue Marsh can qualify for more federal funding. Sandy Kincaid from Berks Trail Works is here next month to discuss their program. Anyone using power tools, must go through the course.
  • May 1st, race mates needed, for Lanie’s Fashionista 5K. Contact Mike Whalen, Kris Jacoby, or Dale Weiss. Also they will be doing the Grings Mill Run, and, perhaps, doing a few Wednesday night runs in a limited capacity.

Scholarship Committee: Beth Kohl – the committee met last week and announced the following choices for scholarships. For the Pacer member scholarship – Kierra Pickard, daughter of Marshall Pickard, won; then 3 winners in the open category for cross country scholarship were chosen: Caryn Rippey (Wilson), Rachel Ulrich (Govenor Mifflin), and Grace Mangold (Wilson). Beth motioned that these 4 awards x $750 be approved. Her motion was seconded and approved. Regarding changes to the scholarships in upcoming years, the committee, after some discussion, recommended no changes to our current process and award amounts. Currently, the awards can be adjusted as needed. The committee needs a few more team members; talk to Beth, if you can help.

Membership committee: New memberships have been going ok at the membership tables opened now at all races. (We had two new members at the meeting this evening.)

Old business:

  • Fleet Feet is sponsoring a trail running event. Blair and Lisa D. will be there on June 6, 2022, at 9:00 a.m. There will be 3 to 4 miles of trail running. (June 5th is National Trail Day.)
  • Member passports for end-of-year swag are going ok. Michelle will send an email blast, and discuss at the start of the WNR.

New business

  • Next month, arrive at 6:45 for the meeting to hear the Kincaids about trail maintenance. 
  • Pacer Trailer – Mike Whalen — can we move it back to the Storage World at Wyomissing Blvd. Shelves were made to fit the bins, which should be relocated. Mike has declared “No more Vaseline in the trailer.” The trailer exterior was damaged at Storage World, probably by someone backing into it. He cleaned the trailer after the last Shiver, so it looks very good right now. The AED needs the pads replaced, Mike will take care of this. The AED should not stay in the trailer.

Minutes from the General Meeting (March, 2022)

General Meeting Minutes

Date: March 10, 2022

Time: 7 p.m.

Location: Mohnton Fire Company

Treasury Report – Shaun Luther – we are 182% of target. Shiver expenses, and some Blues Cruise and Charlie Horse income. He has the information organized to do the taxes. Shaun will perform the off-site back up of financial information again with Sue Jackson and Michelle Henry.

Races:

  • Charlie Horse Half Marathon (Sunday, May 29, 2022) – Sean Luther – entries are really slow at this point (12 so far, usually at 40 to 50). Libby is getting the shirts designed. Awards—giving out horseshoes to the top 8, and then medals for the other awards. 
  • Run for the Ages 10K Trail Run (Sunday, June 26, 2022) – Blair Hogg – getting sponsors and is figuring out how to recognize them. 
  • Grings Mill 5K and 10K (Sunday, August 7, 2022) – no report
  • Blues Cruise 50K (Sunday, October 2, 2022) – no report
  • Oley Valley Country Classic – no report
  • Kris Kringle 5 Miler (Saturday, December 31, 2022) – no report
  • Shiver by the River 5K and 10K (Sunday, March 13, 2022) – Sue Jackson – the last race of the season is this Sunday, which will have results and the banquet. Free entry to the banquet for race runners of at least 3 of the 4 races and for the volunteers, others are charged $10. This week Sue will be telling any 45-minute runners at the turn that they may not be able to have the volunteers to wait for them on the course of directions. The banquet hall doors open at 10:30 and we have the hall until 2:30.
  • Jr. High Cross Country Fall Invitational – no report

Committee Reports:

Social Committee:

  • Wallyball at Colonial Fitness – a fun, well-attended, and successful event. Thanks, Brad.
  • Pickleball – TBD, Michelle Henry is still researching

Communications Committee:

  • Website – Jane Setley – there have been a lot of fake requests to join the Website. She will remain vigilant, but please report anything suspicious to her.

Community Service

  • Weekly runs – Steve Vida – The options for the two routs has been going well. For the post-run get-togethers, the locations have been posted on the Discussion Page. 

Scholarship Committee: Sue Jackson – meeting coming up on April 7 to select the awards.

Membership committee – Jason Karpinski – he is working with Ron Horn of Pretzel City Sports to have membership sign-up option available via the PCS web site.

Old business

  • Passports to document member participation in races, meetings, and volunteering – Michelle Henry – keep getting them signed. She will put details on discussion page.
  • Lancaster Road Runners, April 2, 0900, at Pulpit Rock. A few Pacers attended their March meeting
  • Bridge at the ski slope. An Eagle Scout is going to build the bridge, and they are trying to coordinate the placement. But it should be in within the next few months.
  • BAMBA is planning their phase 4 redevelopment at Blue Marsh (details on their web site, berksmountainbiking.org, or Facebook page).

New business

  • Next month’s meeting is at the Mohnton Fire Company.

Minutes from the General Meeting (February 2022)

General Meeting Minutes

Date: February 10, 2022

Time: 7 p.m.

Location: Mimmo’s Restaurant

Treasury Report – Shaun Luther – 188% of target. Following the discussion with the executive board the target amount will left as is for right now.

Races:

  • Charlie Horse Half Marathon (Sunday, May 29, 2022) – Shaun Luther, registration is open. Shaun said the trail is a bit of a mess due to logging. He spoke to the trail maintenance guy for the Horseshoe Trail, and he will try to work on this. Dirty Pony (5K) is back.
  • Run for the Ages 10K Trail Run (Sunday, June 26, 2022) – Donna Hey – registration is open; paper apps available.
  • Grings Mill 5K and 10K (Sunday, August 7, 2022) – no report
  • Blues Cruise 50K (Sunday, October 2, 2022) – Stephan Weiss – permits done. 45 registered so far. Hard to get the trail maintenance company to work on the ski slope, bridge out, and excavation needed due to wash out.
  • Oley Valley Country Classic-no report
  • Kris Kringle 5 Miler (Saturday, December 31, 2022)- no report
  • Shiver by the River 5K and 10K (Sunday, March 13, 2022)—Sue Jackson – volunteers needed. Still doing the banquet. Asking that people RSVP if they will likely be there, or not is even appreciated. Ordering is typically for 300 people. An email blast went out explaining this. Also looking for door prizes.
  • Jr. High Cross Country Fall Invitational – no report

Committee Reports

Social Committee:

  • Wallyball at Colonial Fitness on Feb 25. There is an event page on Facebook. Bring $5 cash for the entry fee.
  • Running from Wilshire Pool, Thursday, June 23; some form of activity will be organized—run, bike, etc. More to follow
  • Yuriko Beaman – Yoga will be offered, more to follow.
  • Velodrome – Mike Whalen – can get a date in May for this – a Friday. Would have a private area and catering, more to follow.

Communications Committee: no report

Community Service

  • Weekly runs – Michelle Henry –  the WNRs have been successful with the more fixed, escorted runs, offering a 3.5-ish mile, no drop, route for slower runners, and a faster-paced 6-mile run for those interested.
  • Trail Maintenance – No report 
  • Race mates – Dale Weitz – looking for volunteers to do this. Would like to expand the opportunities and the number of people involved. Ask Dale, Mike Whalen, or Kris Jacoby for more information.
  • Jane Setley brought a few of the handmade bowls from the Opportunity House Souper Bowl to give away as door prizes for the meeting attendees. She expressed appreciation for the Pacers’ support of Opportunity House. 

Scholarship Committee

  • There is an opening for one more reviewer on the scholarship committee. The deadline for application is 2/28.

Membership committee:

  • Michelle Henry – we have an actual table for this now, and someone will be encouraging and taking membership applications at all Pacer races.

Old business

  • Fleet Feet is advertising our races on their website.
  • Race results coordinator – Amy Bird has taken over this position. Send your results to raceresults@Pagodapacers.com at email address.
  • Pacer ‘passport’ – Michelle went over this document. It will record a member’s participation in club events, and at the end of the year, will qualify the card bearer for a gift from the Pacer club. 

New business

  • March 10th meeting at Mohnton Fire Company, Mike Whalen is doing a run through of CPR steps, and Karin Long is taking blood pressures and pulse ox’s (little clip that gets put on your finger to measure your blood’s oxygen level). They will start at 6 p.m., and the meeting starts at 7 p.m.
  • Fleet Feet events: Donut dash from Fleet Feet area, held on a monthly basis—several Pacers do this. And the Teddy Trot to Opportunity House is on February 12.
  • Lancaster Road Runner events: March 5 is at Blue Marsh and April 12 at Pinnacle Ridge. See their web page for more information.

Minutes from the General Meeting (January 2022)

General Meeting Minutes

Date: January 13, 2022

Time: 7 p.m.

Location: Mohnton Fire Company

Treasury Report – Shaun Luther—Account balances discussed. Insurance was paid in December. The target amount to have in reserve in the club’s account is based on non-race (NR) expenditures accrued in the previous year. (Target account balance = previous year’s NR expenses x 3.) The club did not use the NR amount from 2020, since our expenses that year were so low, which would have made the required reserve number too low. However, due to our current spending and accounting practices, our NR expenses have not reached the level of pre-COVID years. Media expenses have been going down—media, social events, and Pacer swag, postage expenses were negative (retrieved our postage account money), and application expenses with Pretzel City Sports are down. According to Shaun, if the club uses the NR amount from 2019, our account is currently at 121% of target. But if the club uses last year’s NR expenditures, we are at 191% of target. He will discuss with the executive board how the target amount should be calculated.

He received a letter from IRS that he has to file the club’s taxes electronically, which is something he will have to look further into doing.

Races:

  • Charlie Horse Half Marathon (Sunday, May 29, 2022) – Shaun Luther – registration is now live on UltraSignUp. The race is Sunday of the Memorial Day weekend. Brecknock Township still needs to approve the event. It will be the same course as last year—with a possible return of the Dirty Pony 5K.
  • Run for the Ages 10K Trail Run (Sunday, June 26, 2022) – Donna Hey – Registration will go live very soon. She signed the USA Track & Field agreement, so the event will be listed on their calendar. Swag will probably be shirts this year. 
  • Grings Mill 5K and 10K (Sunday, August 7, 2022) – Jason Karpinski. – Event is on Pretzel City Sports calendar. Registration will go live soon.
  • Blues Cruise 50K (Sunday, October 2, 2022) – no report
  • Oley Valley Country Classic (first weekend in November 2022) – Barry Goodhart – Changing the date to the first weekend in November. It will be at the Oley Valley Fair Grounds again.
  • Kris Kringle 5 Miler (Saturday, December 31, 2022) – Polly Corvaia – For the 2021 race, just concluded, total runners number was approximately 600, Polly is doing the finishing up activities. Thanks to Mike Whalen who stepped up to do the on-site medical evaluations. Date of next year is SATURDAY, December 31 (New Year’s Eve day), due to the day that Christmas in 2022 is falling. Cross Country donation is approx. $2500, due to some on-line donations. 
  • Shiver by the River 5K and 10K (Sunday, February 13, 2022, & Sunday, March 13, 2022) – Sue Jackson – January’s Shiver is this Sunday, delayed from last week. Need volunteers due to the date change.  Dieffenbach Chips and Home Light are this year’s sponsor. Help with the trailer is appreciated, but depending on the conditions, Sue can do things the old-fashioned way and load up items in her car. In March, she will be looking for door prizes for the on-site banquet, which as of now, is still scheduled. The directors will continue to limit the 10K time that the volunteers have to be on the course, meaning that runners need to be at a certain pace or continue the race on their own.
  • Jr. High Cross Country Fall Invitational —  no report

Committee Reports

Social Committee:

  • Christmas party – Dave ‘Swampy’ Feinauer – attendance down a little this year, which was expected. But otherwise had a good event.
  • Checking into the WR Pickle Ball Association, which has courts at the West Reading Playground.
  • Wilshire pool contacted Michelle Henry using the pool after 8 p.m. on evenings during the summer. Michelle is considering some Thursday evenings (not to conflict with monthly meetings or Thirsty Thursdays) to do a run or bike ride in the area, and then going to the pool – so, could be something a little different for a summer’s evening. Will look into the evolving details.
  • Bad asked about Wallyball at Colonial Hills – he will organize for Friday, February 25th, pending confirmation with Colonial Hills. Pizza, snacks, beer, cheap wine, etc. 
  • Velodrome Park, Breinigsville – Mike Whalen will look into this for a Spring/Summer time event.

Communications Committee:

  • Facebook – Jane Setley – has been doing the FB page management. Steve Vida will manage the weekly run FB updates. We will keep in mind the consistency between the web site, FB official page, and the FB public discussion page.

Community Service

  • Weekly runs – Michelle Henry – The club has been posting a short run and a long run offering, which has been going well for safety reasons and general knowledge. Matt Brophy has been doing this. The run courses are improvised as needed. Matt and Steve Vida are switching off leading the short and longer distances.
  • Trail Maintenance—Mike Whalen went through recently and it is clear. 

Charity & Scholarship Committee – Committee has room for one more person, and they have received one application so far.

Membership committee: Jason Karpinski is now the membership coordinator. They are putting a table out at Pacer race events. A QR code has been created that goes to the home page of the Pacers. In addition, they will have a table at “Guts and Glory”(?) – more details to follow. Then Fleet Feet in discussion about an “intro to trail running” event at Antietam Park – on the national trail day to have a Pacer group represent for trail running.

Old business: None

New business:

  • March meeting – doing BP checks and “quickie” CPR training and AED training – one hour before the meeting, so at 6 p.m. Mike Whalen and Karin Long are hosting.
  • At the May meeting, Stephen and Sandie Kincaid – Berks Trail Works – will talk about the work they do for that local organization. 
  • Next month’s meeting (February 10) will be a Mimmo’s Restaurant.
  • Race results – Karen Rule would like to possibly pass the race results updating along to someone else. She does not get a lot of input. Do we still want to have this feature in the newsletter?

Minutes from the General Meeting (November 2021)

General Meeting Minutes

Date: November 11, 2021

Time: 7 p.m.

Location: Tino’s Restaurant, Wyomissing

Treasury Report – Shaun Luther—112% of target; some income from the upcoming races is coming in; and then some income from expenses of the ending races is going out. Members should expect to be seeing the membership renewal emails. FYI—if you aren’t getting the Pacer emails, you may have unsubscribed by some means. Contact Shaun to check about your status.

Races:

  • Charlie Horse Half Marathon (date to be announced for 2022)—Shaun Luther—registration goes live on Sign Up on December 1. The course will be the same course as last year—i.e., no bus to the start at Rustic Park. Shaun is trying to change the date of the race due to the traffic conflict with the large annual event at Maple Grove.
  • Run for the Ages 10K Trail Run—Donna Hey—June 26, 2022 (Sunday) at Nolde Forest. Nothing going on yet. Nolde is doing seeding this Saturday, and need volunteers (must be pre-registered).
  • Grings Mill 5K and 10K (August 7, 2022)—Jason Karpinski—Ron Horn, of Pretzel City Sports, is booked for August 7, 2022.
  • Blues Cruise 50K (First Sunday in October, every year)—no report
  • Oley Valley Country Classic (completed for 2021)—Lenny Burton—profit was a little lower than expected. Will re-look at expenses. May go back to the original day in November. But might have a venue charge on a non-festival day. Motion made to make a $1000 donation to the Oley Valley Ambulance Association, seconded, and passed by the membership.
  • Kris Kringle 5-Miler (Sunday, December 26, 2021)—Polly Corvaia—156 runners registered so far. Looking for 500. Day-of registration is offered. The start time has changed to 10 a.m. (previously has been 11 a.m.). An e-blast will be sent from Run SignUp. Volunteers between 7:30 and 8:00; registration opens at 8:30. Hoodies (550) are ordered, but not printed yet. Will tailor the printing to the number registered. Gnome design. All the permits are in. Advertising being done. Will be still at the 4H center. Pre-wrapped snack foods, and some fresh fruit. Must wear masks inside (per Penn State). Kim Lewis is doing the design of the hoodie. Fleet Feet web site has offered a banner advertisement. Polly described the volunteer process for the new people who were present at the meeting. The race is clockwise this year – i.e., major hill in the beginning.
  • Shiver by the River 5K and 10K (First race is Sunday, December 12, 2021)—Sue Jackson—first race coming up; will have packaged food and soup, but no bagels. Depending on the weather, the registration may be in the pavilion or possibly inside. Masks may be required. Registration starts at 8:30—Volunteers needed, as always. Temple Fire Company is currently reserved for the after-party on March 13th. 115 currently registered. Will have day-of registration. Runners can still choose the 5K or 10K on race day. Both races start at the same time this year.
  • Jr. High Cross Country Fall Invitational (completed for 2021)—Tom Chobot—described the event for the benefit of the new folks at the meeting. Senior high cross country event – 17 Pacer volunteers this year. Managed by Tom and Gwen Chobot, with support from the Pacers. Numbers of runners still a bit low, likely due to the Covid conditions. Phil Lechner’s junior high girls won the county championship, and Tom’s team won the senior high county event.

Committee Reports

Social Committee:

  • Christmas Party—Michelle Henry—Friday, December 3, Grill Fire Company, 6 to 11 p.m., raffles, and DJ this year. (Still offering the membership renewal, raffle tickets, and can credit card payments accepted).

Communications Committee—Jane Setley—The Facebook “Pagoda Pacers Athletic Club” page and the Club’s Web page are the two official communication pages, and both have restricted access to post information. The “Pagoda Pacer Discussion Group” on FB  is considered unofficial communication, but it is  open to all who want to post something. John Durand is always looking for more help to add to this information

Community Service

  • Weekly runs—Great turnout for new runner event. The group is getting back to gathering together at a food/beverage location after the run. Suggestion made that walkers post that they will be walking, in order to give some reassurance to people who might want to walk, but don’t know if there will be someone to walk with. Also, don’t hesitate to put up an inquiry or notice about a mile/hour time, to see if others will be doing the same.

Charity Committee

  • Scholarship announcement will be announced in December newsletter, with the end an February application deadline. The scholarships are 2 for Berks County Senior High runners and 2 for children of Pacer members.

Old business: None

New business

  • Next adaptive runner race—Mike Whalen—“Run for Riley” 5K on November 14, local third grader who is suffering from brain cancer. Next race will probably be the Shiver in December.
  • Donna Hey worked an agreement with Deiffenbach’s to ‘potato chip’ every Pacer race. If we agree, we will advertise their logo in some way – maybe on the web site. They will also be offered 4 entries per race for the exchange. Donna will order the chips and deliver them to the race director. (Estimated 3,000 bags of chips to cover all the races). 
  • Club elections – winners are president- Michelle Henry; board members are – reelected Karen Rule, Ellie Alderfer, & Beth Kohl, and new member – Steve Vida. 97 votes out of 360 members.
  • Sincere thanks expressed to Steve McGuire and Mike Yoder who are ending their tenures as president and board member.

Minutes from the General Meeting (October 2021)

General Meeting Minutes

Date: October 14, 2021

Time: 7 p.m.

Location: Tino’s Restaurant, Wyomissing

Treasury Report – Steve Maguire – Money in, money out, basically the same shape as last month. (Sean could not attend this month . . .)

Races:

  • Charlie Horse Half Marathon (completed for 2021)—Steve Maguire—received a nice thank you card from the folks at Special Olympics for the club’s donation.
  • Run for the Ages 10K Trail Run (completed for 2021)—Donna Hey—no race report. Nolde very appreciative of our support of their recent on-site meeting with the commissioner.
  • Grings Mill 5K and 10K (completed for 2021)—no update
  • Blues Cruise 50K (October 3, 2021)—Dan Govern—352 runners were registered, and 256 finished. Tiffany Pantoja sold about $1000 worth of swag. The race went well, and profit was good for this year, considering all the challenges. A 56 year old male was the overall winner. Already about 20 people signed up for the 2022 event (Sunday, Oct 2, 2022). Lenny Burton commented on all the out of state license plates he saw, as testimony to how popular and well-known this event is.
  • Oley Valley Apple Country Classic (October 9, 2021)—Lenny Burton—150 people showed, which was not as good a turnout as hoped. Surveys were overwhelmingly positive, and the venue was very well received. The 5K finisher result was 18 minutes. A male was the 10-mile finisher at 1:03, and a female was the second finisher was at 1:04. Profits were ‘decent.’ Lenny is considering moving the date due to all the other activity that conflicted with this date. The event was #27 year for Barry. 
  • Kris Kringle 5 Miler (Sunday, December 26, 2021)—Polly Corvaia—12/26, 10 a.m., at the Berks County Agricultural Center. There are 60 runners registered so far. She will likely cap the number of registrants at 500. The hoodie color will depend on availability of product (maybe a medium blue color). RUseeN is doing them. More information at next month’s meeting.
  • Shiver by the River 5K and 10K (First event on Sunday, December 12, 2021)—Sue Jackson—hoping to return to a normal year. The event is expected to go back indoors at Jim Dietrich Park, Muhlenberg. Next month Sue will have more information.
  • Jr. High Cross Country Fall Invitational—Tom Chobot—10/23 at Reading Fairgrounds. Starting at about 6:30 a.m. Tuesday, 10/19, is the High School Championship at Kutztown University, 3:30 p.m. volunteer show.

Committee Reports

Social Committee:

  • Christmas party, Friday, December 3, Grill Fire Company, being arranged.
  • Bike ride potentially being arranged
  • The wine and cheese party, arranged by Karin Long, was a big success. Thanks, Karin.

Communications Committee

  • Facebook—excellent interaction and positive feedback on social media about Blues Cruise

Community Service

  • Weekly runs—good turnout at Brentwood
  • Scholarship committee – Beth Kohl will start publicizing. 4 total awards: $750 each—2 Pacer children designated; and 2 general Berks County cross country runners. Suggestions made to increase the amount, considering the current costs of everything associated with higher education.
  • Fall shoreline clean up at Blue Marsh – On Saturday, 11/06, there is a clean-up day scheduled. The bridge was repaired and put back in place by Mike Yoder, Brandon Beane, and Steve Maguire.

Membership committee: The dues for 2022 will be reinstated. (Consider that for the Christmas Party.) The club is considering an option to add a membership sign-up to the on-line race sign ups. 

Old business

  • Reading Hospital Road Run (Sunday, October 17)—Beth Kohl—the race will be the same course (basically) as last time.

New business

  • Election voting will be on-line: 4 board member positions and 1 president role up for election (dates for voting will be the month of November after the newsletter goes out). Nominations taken by Matt Brophy now through the end of October. 
  • Matt Brophy and Steve Vida will attempt the Oil Creek 100-mile Trail Run on October 16, 2021.
  • Chris Kaag says there is club house available at the base of Mt Penn, the old East Ends Athletic Association place. (Club advised this was not a place we wanted to acquire.)

Minutes from the General Meeting (September 2021)

General Meeting Minutes

Date: September 9, 2021

Time: 7 p.m.

Location: Victor Emmanuel II pavilion

Treasury Report – Shaun Luther—account is at 120% of target. Most expenses and income are from Blues Cruise. Proof of insurance for the trailer has been provided to Storage World, as requested.

Races:

  • Charlie Horse Half Marathon (completed for 2021)—no report
  • Run for the Ages 10K Trail Run (completed for 2021)—Donna Hey—She is the membership person now for Nolde. The new signs that the club helped purchase are up. No update for the race. 
  • Grings Mill 5K and 10K (completed for 2021)—no report
  • Blues Cruise 50K, Sunday, October 3, 2021—Dan Govern—Facebook post was created with a request for volunteers. Registrations have fallen off quite a bit after going very strong. The swag is in, except the shirt, but that is not a problem. Dan will host a bike ride at his house to have people help with the packing of swag. Nathan, the ranger at Blues Cruise, has a list of items that are needed and can be fixed. So the donations (previously discussed) should get used. Steve Maguire will put up a post regarding being on the lookout for trail conditions with comments back to the post.
  • Oley Valley Apple Country Classic, 10-mile and 5K, Saturday, October 9, 2021—Lenny Burton and Barry Goodhart—40 runners registered so far. Need a lot of volunteers. Lenny is looking forward to the new location. He will send a Constant Contact message to encourage more sign ups. Registration that day is inside this year, along with a few vendors, such as RUseeN.
  • Kris Kringle 5 Miler, Sunday, December 26, 2021—Lisa Domeshek—everything on track so far.
  • Shiver by the River 5K and 10K, first event is December 12, 2021—Sue Jackson—The series is set for this season. Registration available on-line at the Pretzel City Sports web site, and papers applications will also be available. Will have similar wrapped food experience and bagged swag. Temple Fire Company is reserved for the banquet following the final race on March 13, 2022.
  • Jr. High Cross Country Fall Invitational—no report

Committee Reports

Social Committee: 

  • Wine and cheese—Karin Long—Lilly’s Vineyard, September 18, 6 to 9 p.m. The cost will be $5 for members and $10 per person for non-members. Some indoor seating, a deck, and might be good to bring your own chair.
  • Bike ride—Dan Govern’s house for swag collection. Details to be announced

Communications Committee:

  • Facebook—Jane looking for help for FB—Michelle Henry can assist.

Community Service:

  • Weekly runs—Turnout at the quarry field in Wyomissing was good. Next WNR is at Nolde.
  • Trail Maintenance—will be in touch with Mike Yoder in case anything needed prior to BC

Old business

  • Reading Hospital run, October 17, 2021, benefits the Friends of Reading Hospital. Volunteers are always needed. Jane Setley is leading this effort to assist the race director, Beth Kohl

New business

  • Tino’s Restaurant, where we have been having some of our monthly meetings, was sold. We lost our spot there for this evening’s meeting due to a previous booking, but the goal is to be back there for our meetings. 
  • Membership fee for 2022—will reinstall the $20 annual fee.
  • Elections – some board positions open and some officer positions. Open positions to be announced so that elections will take place at the November meeting.

Minutes from the General Meeting (August 2021)

General Meeting Minutes

Date: August 12, 2021

Time: 7 p.m.

Location: Tino’s Restaurant, Wyomissing

Treasury Report – Shaun Luther—120% of target. A little less in the bank than last month due to Blues Cruise and Run for the Ages expenses, annual rent for the trailer at Storage World, and the donations to Berks Country cross country coaches from Kris Kringle, the Friends of Nolde, and the Special Olympics. 

Races:

  • Charlie Horse Half Marathon, completed in May—Shaun Luther— At the meeting, the club had the presentation of the ‘big check’ for $1600 to the Special Olympics representatives. 
  • Run for the Ages 10K Trail Run, completed in June—no report
  • Grings Mill 5K and 10K, just completed—Jane Setley—237 registered and 41 day-of registrations. Total income was over $8700; a little less than half that will come back to the club. There is still an order of t-shirts to pay for. There was an issue of the ambulance not showing up (which also happened at Run for the Ages). Roger Stafford supplied the medals, and he was a good choice to replace Terry’s Trophies (now closed). RockHound Apparel (Robesonia) did the t-shirts. Next year’s date is Sunday, August 7, 2022. Jason Karpinski will be the new race director.
  • Blues Cruise 50K, Sunday, October 3, 2021—Dan Govern—He has about $3000 of previous donations, Dan and Stephan Weiss, who will add money from his races, are talking to Nathan Freewall—they will organize some trail upgrades. Nathan will provide a supplier and organize a trail maintenance day. Dan is starting to spend money—medals and hats purchased. Waiting on shirts. Registrations, which we going very well, have slowed down – currently at 281 registrants, and the cap is 450. It was noted that many peoplewait to register until September. But the COVID variant could also be a deterrent to early registration. Asked for advice about how to approach this—Mike Whalen recommends that the club states, “We will follow CDC guidance and pursuant to local guidelines.” It was also recommended that the club publish a statement that “volunteers must be vaccinated or wear a mask.” Mike Gallen recommends a ‘bring your own water container’ to reduce the handling of the cups and transmission of the virus. As always, this race will require a ton of volunteers, which Dan is organizing a needs-statement.
  • Oley Valley Apple Country Classic, 10-mile and 5K run, Saturday, October 9, 2021—Barry Goodhart—the races will be run in conjunction with the Apple Fest. The application is available on Facebook. They will need volunteers. Registration (and the bathrooms) will be indoors. Runners will receive a $5 coupon for food at the Apple Fest. The directors are still organizing the shirts. 
  • Kris Kringle 5 Miler, Sunday, December 26, 2021—Lisa Domeshek—The directors are working on the hoodies, and one person is registered so far.
  • Shiver by the River 5K and 10K, dates to be officially announced—Tiffany Pantoja—The directors are moving along with planning. They have the Temple fire company post event reserved, and they are looking for a new caterer due to retirement of previous one.
  • Jr. High Cross Country Fall Invitational – no report

Committee Reports

Social Committee: Wine and Cheese Social—Karin Long—will happen in September, official date to be announced.

  • Trip to the Veladrome: Mike Whalen will work on this for next year’s bike racing season

Communications Committee—no report

Community Service: Wednesday night runs—last night was bad weather, but still had a few runners.

Membership committee: no update

Old business

  • “The grill that won’t go away”—Steve McGuire is using it on 8/25 for WNR at his house, then whoever wants it can have it.
  • Race Mates – Mike Whalen—Christmas in July race was successful. Grings Mill race was successful, with many Pacers participating. Mike will talk to some of the athletes, and, if feasible, may give them the option to finish the final distance on their own. Running Man “5K” slow push on Saturday. 
  • Steve states that the club will keep the meetings at Tino’s for the present.

New business

  • Mike Whalen suggested contracting with one ambulance agency (such as Schuylkill Valley) to get a more consistent show rate of the ambulances at our races, rather than going to local companies in the race-event area.
  • Reading Hospital Road Run: half marathon, 5-mile, and 1-mile events, will be on Oct 17, 2021, with same course as in 2019 (around the Reading Hospital area). Pacing groups by Fleet Feet will return. Pacers have volunteered in the past, and the request will be the same this year.

Minutes from the General Meeting (July 2021)

General Meeting Minutes

Date: July 8, 2021

Time: 7 p.m.

Location: Tino’s Restaurant, Wyomissing

Treasury Report – Shaun Luther—we are 124% of target. Blues Cruise expenses are starting. The Charlie Horse race is cleared. Run for the Ages race is just about done. The scholarships are paid.

Races:

  • Charlie Horse Half Marathon (completed for 2021)—Shaun Luther—The income received this year was about half the amount as usual. Shaun made a motion to contribute a $1600 donation to Special Olympics, which includes the $575 direct donations. The motion was seconded and approved. For next year’s event, the directors will decide between the typical point-to-point or the same course as this year. They are considering moving the race to an earlier weekend, due to the potential conflict with Maple Grove Raceway events and other running races on that weekend.
  • Run for the Ages 10K Trail Run (completed for 2021) –Donna Hey—The race had 117 finishers, and has 3 registrations for next year so far. The race will make about $3000. The amount of donation to Nolde will be $1500 from the race. The motion was made, seconded, and approved. June 26, 2022 is reserved for the next race. Thank you especially to Charlie Crowell for taking on the parking challenge at Nolde, which has a lot of parking rules.
  • Grings Mill 5K and 10K (Sunday, August 1)—Caroline Hill—109 entrants registered so far. The directors sent an email blast and opened same-day registration. They are doing chip-timing this year; individual snacks for the runners. They are setting up Saturday, 7/31, about 2 p.m., and volunteers are needed. The shirt is long-sleeve this year and has a new logo. The award this year are not as deep. There won’t be the 5-year increments, just 10-year increments to lessen the crowding with the award ceremony
  • Blues Cruise 50K (Sunday, October 3)—Stephan Weiss—registration going strong, 246 runners. Expect to have largest BC event ever. Up to 450 runners, and may sell out by mid-September. The hats and gloves are ordered. The shirt is from RUseeN. The donation funds that have been reserved from previous years are planned for use to replace the bridge in the Pacer maintenance area. Funds will be combined with donations from Stephan’s Naked-series races to make a large donation. The plan is to get this bridge repaired by the race. Aid station news: Matt Brophy will work with the local Fleet Feet personnel who want to host a station.
  • Oley Valley Country Classic (Saturday, October 9)—Lenny Burton— The race will be apple-themed this year (the fruit, not the tech company) to coincide with the Oley Apple Fest. Each entrant will receive a $5.00 food ticket for the Fest. Donations this year are going to Oley Ambulance. The start and finish will be at Oley Fairgrounds (note the change from previous years). Lenny and Barry will need a lot of volunteers.
  • Kris Kringle 5 Miler (date for 2021 to be announced)—Polly Corvaia—The directors will start planning next month, same race as usual is planned. Gnomes will be back. Door prize suggestions are welcomed. John Thompson is postponing being a race director this year, due to his wife’s baby due date.
  • Shiver by the River 5K and 10K—Sue Jackson – planning like pre-COVID times, the second Sunday of the months, to be officially announced soon.
  • Jr. High Cross Country Fall Invitational—no update

Committee Reports

Social Committee:

  • Wine and Cheese Party—Karin Long—Sept 18 or 25, depending on date confirmation, at Lily’s Vineyard on Skyline Drive. Has an outdoor and indoor venue.

Communications Committee: no report

Community Service:

  • Weekly runs—first gathering post-run hosted event by Lenny Burton.
  • Race Mate events—Dale Weiss—2 races with 5 adaptive athletes. Currently have 4 chariots owned by IAM Able. Running the races: Jingle in July 5K (7/24, Grings Mill), and the Bradley Mayer Memorial Running Man 5K on August 14 at the Wyo Quarry Soccer Field. The athletes really enjoy it. They try to have 2 guides per chariot—one to push and one to interact with the athlete. Interested Pacers who want to push the chariots should contact Mike Whalen (michaelwhalen102@gmail.com). Dale is working with IAM Able. They are opening this adaptive athlete opportunity up to the Berks County vicinity residents. Kris Jacoby is also involved in the organization of these events. The chariots are very maneuverable, and a safety orientation given prior to the race—the adaptive athletes and supporters start at the back of the race. IAM Able is getting new vests for the volunteers, and getting finishers medals for the athletes.
  • Trail Maintenance

Charity Committee

  • The scholarships were paid out.

Membership committee: no report

Old business – none

New business

  • Jim Blandford was written up in Runner’s World magazine for running 1,000,000 feet of elevation.
  • Got the Nerve Triathlon, Lewisberry, PA, on 9/18—volunteer opportunities to race with an adaptive athlete, and the other is to do a leg of a relay race. Grants available to support this on September 18.
  • Mike Whalen suggested a trip to the Velodrome as a night out. 

Minutes from the General Meeting (June 2021)

General Meeting Minutes

Date: June 10, 2021

Time: 7 p.m.

Location: Victor Emmanuel II pavilion

Treasury Report – Shaun Luther—we are 130% of target. Charlie Horse income is in, but not all expenses. Other races are reporting income, but not expenses yet. Berks County Coaches are owed money.

Races:

  • Charlie Horse Half Marathon (completed for 2021)—Shaun Luther—113 finishers about half what it usually is, but the weather was horrible. Perhaps will make about $2000 income, not including the direct donations to Special Olympics. One lesson from this year: at the start, a reminder of the cut off time will given to the runners, so they will know to keep track (but it was in the race description this year). Polly did the results timing using RunSignUp, and she did a good job, saving some timing fees. And thanks to Charlie and his family for their generosity in making this year’s event successful, given all the challenges.
  • Run for the Ages 10K Trail Run (Sunday, June 27)—Volunteers are needed. Ted Andrus has donated two Southwest airline tickets, so this prize will be available again this year. Same-day tickets will be available for $10 each. Must be present to win. No frills race this year. About 80+ registrants so far, still no day-of registration. Updates are sent out via Constant Contact and Pretzel City Sports (PCS). Currently Nolde requires that anyone not vaccinated to wear a mask.
  • Grings Mill 5K and 10K & ½ mile kids run (Sunday, August 1, 2021)—Jane Setley—all on-line registration via PCS. Reducing the awards, but otherwise the same course that starts from the Berks Heritage Center.
  • Blues Cruise 50K (Sunday, October 3)—Dan Govern—close to 200 are registered, guaranteed to sell out at the 450 cut off. Swag will be decreased—will be a shirt (from RUseeN), hat, and gloves. Food will include some vegan options at the aid stations. Dan will start some training runs at the end of June, to be announced, and he is asking for some leaders for the training runs. Regarding the use of previously donated funds, the Army Corps of Engineers contact is not responding to emails, but a bridge on the back side does need repair, so Dan will pursue that.
  • Oley Valley Country Classic (Saturday, Oct 9)—no report
  • Kris Kringle 5 Miler—no report
  • Shiver by the River 5K and 10K—Sue Jackson—has started planning. Will be pretty much the same as it has been, the second Sundays of the month.

Committee Reports

Social Committee:

  • Karin Long will assist with a Wine and Cheese – possibly aiming for a date in mid to late September. 

Communications Committee—Jane Setley—have anything to post, just reach out. Jane can do updates on the web page now or Ed Recker can do them as well. She is looking for new pictures for the scrolling feature.

Community Service

  • Weekly runs—Steve McGuire—Constant Contact® emailing for new runners has been successful. Those runs will be kept closer to a central location to encourage better attendance.

Charity Committee—Scholarships were awarded and announced for this year.

  • Race mates—next Pacer event for this activity is the Grings Mill race. Contact Mike Whalen if interested in being a Race Mate. 

Old business

  • Next Thursday is the Zach Miller movie in Lancaster. If anyone goes to this, please provide feedback to Steve.
  • The Worlds End Ultramarathon aid station sponsored by some of our Pacers came together, was well done, as usual, and received some excellent publicity. 
  • Shaun and Dave’s Excellent Adventure was a success.

New business

  • Jane Setley—“Wine, Women, and Shoes,” an Opportunity House fund raiser, usually at the DoubleTree Hotel, is this year at a hangar at the Reading Airport. She needs help with parking. 
  • Inside the trailer is a grill with four burners which was purchased for use at a race, but is now taking up needed space—Dan Govern would like to get it out the trailer. Mike Whalen said he would store it at this house. It was decided that that if no one uses it for a year, then he can keep or dispose of it. 
  • Christmas Party? Yes, please.—December 3—voted on and seconded. Swamp will start the arrangements. Ben Galen will get in touch with his father about the donations for the raffle.