Minutes from the General Meeting (October, 2023)

by pagodapacers

General Meeting Minutes

Date: October 11, 2023

Time: 7 p.m.

Location: Mohnton Fire Company

Treasury Report – Shaun Luther – 123% of target. Expenses for Blues Cruise expected. Paid the annual bill for Storage World.

Races:

  • Blues Cruise 50K (completed for 2023) – Mike Whalen: gave the statistics for Blues Cruise. Items donated and given in kind totaled $5875. Hoffman Industries donated 6 new folding tables, facilitated by Jeff Hills. The runners did ok, even in the warm weather. No issues with the park reported – the directors were especially focused on the parking and the overtime of the rangers. Over 40 volunteer hours of trail maintenance were logged. The profit was respectable. Elaine Cook: 131 registered volunteers – all the runners talked about how good the course was and how committed the volunteers were. “Oktoberfest” won the aid station of the year – the surveys were overwhelming positive for the aid stations. The date for next year’s event will be October 6, 2024. Registration will open in December. 
  • Oley Valley Country Classic 10 mile and 5K runs (Saturday, November 4) – About 100 runners registered so far. Volunteers needed. Lenny and Barry setting up on Friday. Trailer pullers are needed. 
  • Kris Kringle 5-Mile Run (Sunday, December 31) – About 60 runners registered so far, on New Year’s Eve day again this year. 
  • Shiver by the River 5K and 10K (First race is December 10) – Sue Jackson – Some people won gift certificates for the race, and they should mail in their application with the certificate. About 40 people registered so far. 
  • Jr. High Cross Country Fall Invitational (Saturday, October 23) – Tom and Gwen Chobot continue as directors for this event. They are looking for volunteers, 6:30 to 11:00 at the Fair Grounds. The High School event is on October 17. More details are posted in the discussion group on Facebook. Parking, registration, finish line, and tear down.

Committee Reports

Social Committee:

  • Wine and cheese social evening (recently held) – a really nice venue and event, which included a brief glimpse of the STARLINK satellites train in the summer sky. Britny and Lisa did an excellent job of organizing. They will book this venue and do a similar event again next year. The pre-registration via an app went well, and seems to be how event registration will be handled in the future.
  • Skating, 5 to 7 p.m., Oct 21, at Skateaway, Tiffany and family hosting.
  • Christmas Party, Friday, December 1, at the Grill Fire Company. Planning to do the pre-event attendance signup like the wine and cheese social.

Communications Committee

  • Website – Michelle Henry will work with Ed Recker, Caroline Hill, and John Durand to improve the website

Community Service

  • Long run, scheduled for Sunday, Oct 29, at Opalanie Park / Bryn Coed Preserve – see the discussion board for details.
  • Race Mates – IM Able in Wyo went well. This program will start up again in the Spring with the Lacey Run.
  • The club is donating unopened race food to Opportunity House. A volunteer Pacer-hosted dinner, is scheduled for Monday, January 8, for Pacer. Mike Whalen made a motion to have the club pay for the food (not the volunteers), seconded, and approved by the members present. Donations will be approved up to reasonable expenses to prepare the meal for approximately 70 to 80 people.

Membership committee: Annual membership drive will commence soon. Jason Karpinski will be sending out an e-blast.

Old business 

  • Annual club election starts at the beginning of November – refer to the newsletter for information for those who would like to run for office.
  • For anyone still wanting to complete the Pacer passport: November is the last meeting to attend for the year, in case you need your meeting attendance completed.

New business

  • Oil Creek 100-miler – Cody Harris (2nd overall) and Jason Karpinski was a finisher. Congratulations to them. (Other Pacers ran and finished well – hopefully they will post their completion in the race results section.)
  • Girls on the Run, upcoming, help needed. 9:00 for volunteers. Saturday Nov 18. 

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