Pagoda Pacer A.C. Monthly Membership Meeting
Thursday, September 12, 2024
Mohnton Fire Company
Lisa Domeshek presided
Michelle Henry recorded minutes
22 members in attendance
CALL TO ORDER at 7:00pm
Minutes from August meeting were accepted as posted
Kim Murphy, President of Berks Nature, conducted a 30 minute forum to collect feedback from members about priorities for outdoor resources and natural spaces in Berks County.
REPORTS
Treasurer Report (Shaun Luther)
Grings Mill Race Report (Jason Karpinski)
Statement from the Board of Directors
Jason would like to step away from directing the Grings Mill race. He is willing to work through transition with a new director for 2025. However, the situation was discussed at the August Board of Directors meeting, and the Board recommends that the club consider discontinuing the Grings Mill race. We expect to bring a motion, debate and vote at the October meeting with advance notice in the October newsletter. This was not a unanimous opinion from the Board. The size of the club has decreased over the last decade. This action is intended to reduce the commitments of the club and avoid overextending our race directors and volunteers.
NEW BUSINESS
Club Elections (Lisa Domeshek)
MOTION: Specify the procedure for 2024 club election as follows:
- Matt Brophy to conduct the election online in a manner similar to 2024.
- Nominations to be accepted until October 24.
- Voting to occur online from Nov 4 to Nov 14 at 5pm.
- Results to be announced at the November 14 membership meeting.
Motion was approved.
MEETING ADJOURNED at 8:06 pm
Pagoda Pacer A.C. Monthly Membership Meeting
Thursday, October 10, 2024
Mohnton Fire Company
Steve Vida presided
Susan Jindra recorded minutes
23 members in attendance
CALL TO ORDER at 7 pm
Minutes from September meeting were inadvertently not posted
Minutes from both September & October meeting will be posted with November newsletter
REPORTS
Treasurer Report (Shaun Luther) – Balance $87,785 (137% of Target). The CD’s are currently auto rolling over to 12 month CD’s.
Blues Cruise Race Report (Mike Whalen and Elaine Cook) – There were 176 Finishers, 8 Relays, 24 No Shows and 25 DNF’s. The historical average DNF is 10. This was the first year with hard cutoffs at the aide stations. The Race Directors are considering changes for next year’s race that should reduce the number of DNF’s (eg. extend the race 30 minutes, add time to cutoffs after more difficult sections of the trail).
The race had a profit of ~$12k. There were ~100 volunteers, lots of vendor discounts and donations.
Triple Trail Challenge (Shaun Luther) – After Blues Cruise, the final race, there were 20 Finishers, 3 No Shows and 5 DNF’s.
NEW BUSINESS
Complimentary Pagoda Pacer Memberships for Triple Trail Challenge Finishers (Sean Luther)
Sean Luther moved that “the club gives each of the 20 Triple Trail Challenge Finishers a
complimentary one year Pagoda Pacer Membership.” The motion was approved without debate.
Race Results Coordinator (Steve Vida)
Amy Bird has requested to step away from this role after 2.5 years. Matt Brophy agreed to allow members to email results directly to him for inclusion in the newsletter. The separate role of Race Result Coordinator is no longer needed.
Board of Directors Vacancy (Steve Vida)
Jason Karpinski is resigning from his elected position of the Board of Directors effective October 10. His elected term lasts until the end of 2025. Steve Vida moved that “Jason’s position on the Board of Directors remain vacant until the November 2025 election.” The motion was approved without debate.
Membership Coordinator (Steve Vida)
Jason Karpinski is stepping down from the role of Membership Coordinator. Susan Jindra is the new Membership Coordinator.
Run for the Ages (Blair Hogg)
Kristen Rothenberger will join Blair Hogg as co-director of Run for the Ages. The race date is being moved in 2025 to June 15 which is Father’s Day.
Grings Mill Race (Steve Vida)
Steve Vida moved “to discontinue the club’s Grings Mill race.” The motion was approved after debate.
MEETING ADJOURNED at 8:20 pm
Pagoda Pacers News 