Minutes from the General Meeting (October 2019)

General Meeting Minutes

Date: 10/10/19

Time: 7 p.m.

Location: Blind Hartman’s Tavern

Special guests: Sandry Krafczez and Michele Boyle of Girls on the Run. The mission of the group is to inspire girls to be happy, healthy, and have fun by establishing lifelong skills for health and wellness. They have three programs: Girls on the Run (grades 3 to 5); the Heart and Sole program (grades 6 to 8), and Camp GOTR, a week-long program over the summer for life skill training. Sunday, Nov 24, is next 5K. They need several volunteers. The spring 5k is in May. ‘Solemates’ is a program with a donation opportunity for individuals who are running other events to earn donations for GOTR.

  • Tom Chobot: recommends, as a club, to provide an incentive for time commitment, such as a running coach receiving the same benefit as a race director. Several suggestions from Tom and others as to how to incentivize members to support GOTR.
  • Recommendation to earmark a certain amount of money to support the volunteers in the club, such as running buddy expense, coach expenses, or Soulmate fund requirements. 
  • Will have some more concrete recommendations. Also, would like to develop a template going forward of how to address other agencies that come to us for assistance.

Treasury Report – Shaun Luther—106% of target; decreased reserve due to expenses from Blues Cruise, race mailings, some trailer expenses, and the Christmas party down payment. 

Races:

  • Charlie Horse—Shaun Luther— registration is open. The date is the Saturday of Memorial Day weekend. Awards are being created, but will need assist with spray painting them.
  • Run for the Ages—Donna Hey—the race has a Facebook page. The date is June 28, 2020. The Nolde Forest education center is already reserved for the Saturday before, so set up is better. Ted will still provide Southwest airline tickets.
  • Grings Mill—Jane Setley—some of this past race’s sponsorships are still outstanding and need to be finalized.
  • Blues Cruise—Dan Govern, 445 registered, 354 finished. Profit was down a bit, but this year was designed for an investment in the race. Positive feedback on aid stations, marking, enthusiasm, and food at the finish. The participants’ follow-up on the Facebook page is full of enthusiasm for the event: ‘Great overall race.’ UltraSignup has three people signed up already for 2020. There is a slight increase in entry fee for the 2020 race.
  • Oley Valley Country Classic—Lenny Burton— Sunday, November 10; 100 runners signed up so far. The directors have been working with OV youth league about the expenses they are incurring for the race, some of which Lenny and Barry were not aware of. They will meet with the OVYL board to discuss options, so everyone’s time and money are used wisely. More volunteers needed and appreciated. 
  • Kris Kringle 5-mile run—Polly Corvaia—Sunday, December 29; 25 signed up. ‘100 Races Club’  will set up a table. Polly is looking for input as to what she should be charging for vendor fees.
  • Shiver by the River—Sue Jackson—has applications available. Mailing will be going out soon. Always need volunteers, but really wants runners. Everything is pretty much set. The races are the second Sunday of the month, starting in December. 10:00 a.m. start, registration opens at 8:30, and usually done by noon. Will use last year’s course, which has a much better paving situation.
  • Jr. High Cross Country—Tom Chobot—Saturday, Oct 19. Reading Fairgrounds. Takes about 12 volunteers. 

Committee Reports

Social Committee:

  • Bike ride was postponed due to conflicting events.
  • Steve Maguire talked about potential dates for the Reading Royals annual Pacer gathering; he will send out a few dates, probably in January or February.
  • The Bonfire at the Yoder’s is Friday, Nov 1, 6 p.m.-ish. Bring a covered dish. Donations needed of things to burn (no sofas).
  • Christmas party, Grill Fire Company, Friday, December 6.

Communications Committee—Jon Durand—no issues to report.

Community Service:

  • Reading Hospital Road Race—Beth Kohl—Sunday, October 13—could use a few more volunteers

Charity Committee:

  • Yearly Project—Beth Kohl—Scholarships, will start announcing these deadlines soon, especially for the cross country portion.

Membership committee: No report

Old business

  • Still need paint of trailer.

New business

  • Elections coming up for the board. Four positions opening—now everyone is on the 2-year cycle. President position open. If you are interested in running, send an email with a short bio to president@pagodapacers.com.  There are 5 meetings per year, and the purpose is to guide some of the decisions and issues. This announcement will be posted on the Facebook page, so elections will be held at the November meeting.
  • Jon Durand thanked the club for the flowers for his family’s bereavement.

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