Minutes from the General Meeting (March 2021)

General Meeting Minutes

Date: March 11, 2021

Time: 7 p.m.

Location: Virtual via Zoom

Treasury Report – Shaun Luther—114% of target. We have expenses now, comparatively, from last year. Donation checks were sent: $1400 for Nolde Forest, and $800 each to the Berks Cross Country Coaches, IM Able, and Schuylkill River Greenway, and have expenses for the Horseshoe Trail and Shiver by the River. The RRCA music license refund was still in contention—the issue was elevated to the president of the RRCA, Shaun resolved this, and a refund is pending.

Races:

  • Charlie Horse Half Marathon (May 29, 2021)—Shaun Luther—A group ran the new course last week. It was a shade short in distance, at about 12.8 miles. Some adjustments can be made to add a little distance. The course has about 2100 feet of climbing, and the group liked the new course. A few administrative details were needed: Brecknock Township officials wanted insurance verification and a few release clauses on the sign up form, which were taken care of. The t-shirts are designed, and Shaun is working on the swag. Sleepy Hollow credited the deposit from last year to this year. Will put in a request for a work (volunteer) day on the course. And will do at least one training run, about 9 miles. Awards of the painted horseshoes will be for the top 3 male or female finishers. Then something lighter (as in, not the weight of a horseshoe) for the age-grouper awards. (Congratulations to Shaun on achieving the status of Pop-Pop.)
  • Run for the Ages 10K Trail Run (June 27, 2021)—Donna Hey—She is opening registration for this race. Many thanks to Blair Hogg for volunteering to be co-director. Nolde is not officially open yet, but Donna has the ok to open registration for 100 people, plus a wait list, for a race at the end of June. Due to the iffy-ness of the race occurring, it will be a no-swag event for a cost of $25. Regarding awards, there will be fastest runner awards and limited age grouper awards, due to the low enrollment number. The Education Center will likely be closed, as the renovation hasn’t started yet. Probably she will not have any same-day registration. Donna and Blair are moving forward with plans, but Nolde is strict about re-opening. 
  • Grings Mill 5K and 10K—Steve Maguire, from Jane Setley—have the weekend set, but Grings Mill is still hedging about confirming the accessibility.
  • Blues Cruise 50K (Oct 3, 2021)—Steve Maguire, via Dan Govern—about 70 signed up so far.
  • Oley Valley Country Classic—no report.
  • Kris Kringle 5 Miler—Polly Corvaia—Coaches thanked the club for the donation. IM Able will do a ‘big check’ photo op. They will put our logo on their web page. Schuylkill River Greenways, March 27 is the clean-up day for their Reading area portion. Registration is required to volunteer. (If the registration is closed, please consider a monetary donation.)
  • Shiver by the River 5K and 10K (April 11, 2021):  Sue Jackson—The directors were able to hold a live race on 2/28, finally. Another one this Sunday (3/14). Need someone to bring the trailer—Steve will handle. Needs volunteers, will have a unique prize at each race. (Sue let the club know that Terry’s Trophies, a business we have associated with for several years, will close at the end of April.)
  • Jr. High Cross Country Fall Invitational: no report

Committee Reports

Social Committee:

  • Movie night at the Goggleworks—Larry Sundberg—he wants to show “Chariots of Fire” from the available list of movies at Googleworks. Saturday, April 17, at 6:30 p.m. The cost will be $10 per person with a 6-person minimum to secure the theater. Larry will give away the movie DVD as a door prize. The club will reimburse Larry the cost of the DVD, and there will be some other door prizes. Maximum occupancy is 25 people in the theater. They have a concession stand, with beer and wine (which includes a PB&J sandwich to cover the food requirement). The event will be publicized on the Facebook page. It is not a general public event, so a Pacer should be present with guests.

Communications Committee—no report

Community Service

  • Weekly runs—Attendance has been around 20 per evening. FYI—the parking area at the Fire Tower on Skyline Drive is locked. Matt will look into getting access to the area.

Charity Committee

  • Scholarship committee—applications due at the end of March

Membership committee: No changes, will discuss again in the fall. An email will be sent to the inactive people. Occasionally, Shaun gets someone asking for membership, who will not disclose his/her age. Shaun must refund the membership fee if he is unable to the person to disclose this necessary piece of information (required for insurance purposes).

Old business: None

New business: Goal is to have an in-person group meeting in April.

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